Senior Executive Assistant

Our US Partner is a dynamic and innovative company focused on revolutionizing the merchandising landscape with cutting-edge technology. Our mission is to empower businesses to optimize their product offerings, streamline their operations, and improve overall efficiency using AI-driven solutions. We are looking for an experienced and highly motivated Senior Executive Assistant to support our CEO and the Executive team.

We're looking for ah highly organized Senior Executive Assistant who will play a pivotal role in enabling our executive leadership to execute at their highest level. This position requires someone with a proven track record of supporting senior executives, exceptional organizational skills, and a keen ability to navigate complex and fast-paced environments. You will be responsible for managing various aspects of the CEO's day-to-day operations, ensuring smooth communication, driving operational efficiency, and supporting high-level strategic initiatives.

Key Responsibilities:

• Executive Support & Calendar Management:
• Proactively manage the CEOs calendar, scheduling appointments, meetings, and travel.
• Prioritize and arrange meetings, ensuring the Executive teams time is maximized.
• Coordinate complex scheduling requests, balancing time-sensitive and strategic needs.
  
• Meeting Coordination & Preparation:
• Organize, plan, and prepare for executive meetings, ensuring that agendas are prepared in advance and meeting logistics are handled.
• Take detailed meeting minutes, track action items, and follow up with stakeholders to ensure deadlines are met.
• Assist in preparing presentations, reports, and other materials for meetings.
  
• Stakeholder Communication & Relationship Management:
• Serve as a liaison between the executive leadership team, internal staff, and external stakeholders.
• Build and maintain strong relationships with key partners, clients, and stakeholders to ensure smooth communication and collaboration.
• Manage the CEOs inbox, screen and prioritize emails, and handle sensitive correspondence in a timely and discreet manner.
  
• Operational Efficiency & Process Improvement:
• Analyze existing processes and implement improvements to streamline operations and ensure best practices across the organization.
• Identify areas of inefficiency and propose solutions to increase productivity and effectiveness.
• Help drive day-to-day operational tasks that enable the Executive team to focus on key business objectives.
  
• Strategic Support & Decision-Making:
• Assist with high-level strategic planning, research, and execution on key initiatives.
• Gather and analyze data to support decision-making processes and provide insights to executive leadership.
• Lead special projects and initiatives as assigned by the CEO or other members of the Executive team.
  
• Confidentiality & Discretion:
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Ensure compliance with company policies related to confidentiality and data security.
  
• Customer & Product Interaction:
• Interact with customers to understand their needs, address any concerns, and relay relevant feedback to the product team.
• Help facilitate product-related discussions with customers, providing insight into the capabilities of the platform.
  
  
  

Qualifications & Skills:

• Experience:
• At least 10 years of experience supporting senior executive teams in fast-paced environments.
• Previous experience working in a technology-driven or product-focused company is highly desirable.
  
• Skills:
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency with calendar management, Microsoft Excel, Google Suite (Docs, Sheets, Slides), and other productivity tools.
• Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
• Strong attention to detail, with the ability to manage multiple priorities simultaneously.
• Experience in streamlining processes and implementing efficiency improvements.
• Strong analytical skills, with the ability to interpret and present data to support decision-making.