Executive Secretary
Toyota Motor Philippines Corporation
Date: 6 hours ago
City: Makati City
Contract type: Full time
Toyota Motor Philippines is looking for an experienced and organized individual ready to take on a pivotal role in our company. We're currently seeking a proactive and detail-oriented Executive Secretary to be based in Makati City.
Job Description:
Job Description:
- Oversee daily operations through collaboration with senior management and division leads.
- Perform a range of administrative tasks including managing calendars, generating correspondence, organizing files, and coordinating corporate meetings and follow-ups.
- Act as the point of contact among executives, employees, clients, and external partners.
- Handle company and project-related documents, including letters, meeting minutes, memos, progress reports, and other technical documents.
- Prepare and monitor budget.
- Manage communication between management and different departments and customers.
- Liaise with internal and external executives on various projects and tasks to achieve goals and nurture business relationships.
- Undertake highly confidential and delicate assignments.
- Coordinate complex scheduling and extensive calendar management.
- Manage content and flow of information to senior leadership.
- Handle business trip documentation, hotel bookings, transportation arrangements for executives, expatriates, and VIP guests.
- Other responsibilities that may be required.
- Proven experience as an Executive Secretary or similar administrative role.
- Excellent organizational and multitasking abilities.
- Strong English communication and interpersonal skills. Japanese language is an advantage.
- Proficient in Microsoft Office 365.
- High level of discretion and confidentiality.
- Detail-oriented with the ability to anticipate needs.
- Ability to work independently and proactively.
- Strong problem-solving skills.
- Knowledge of budget management.
- Experience in handling highly confidential and delicate assignments.
- Familiarity with project-related documents and technical documents.
- Prior experience in coordinating complex schedules and extensive calendar management.
- Exceptional coordination skills and top of the line customer service.
- This position is based in Makati City.
- Competitive salary and benefits package.
- Be part of a dynamic and forward-thinking team.
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