Document Controller

JLL


Date: 1 week ago
City: Makati City
Contract type: Contractor
This role is based onsite at Clark, Pampanga

Candidate to ideally have following skillsets:

  • Analytical Organized Computer literate and ability to perform tasks on the computer with minimal supervision
  • Self motivated
  • Have eye for detail
  • Ideally with a Business Management or Engineering background

Key Roles and Responsibilities as follows:

  • Site Based Administer all Work Permit applications by Contractors and coordinate with the respective PM
  • Maintain Log for all Work Permit applications. - Electronic Version to be uploaded on the Cloud Base Platform
  • Maintain Log for all Working Drawings. - Electronic Version to be uploaded on the Cloud Base Platform
  • Ensure that all Working Drawings are uploaded on the Cloud Base Platform
  • Maintain log for all ‘Requests for Inspections’, and ensure Consultants and PM’s are made aware on schedule for key Inspections
  • Maintain log for all ‘Requests for Information’, and ensure Consultants and PM’s are made aware on RFI’s status and deadline to Respond
  • Maintain the Project Directory Log for the Project, and uploaded on the Cloud Base Platform Coordinate with the PM’s to ensure Weekly Reports, Programs, Cost Reports, Budgets, Recommendation Reports, Contracts, NCR’s, Site Progress Reports, HSE Reports, Minutes of Meetings, Equipment & Material Approvals, and other Reports, are uploaded on the Cloud Base Platform in a timely manner
  • Manage the Cloud Base Platform and ensure documents are uploaded to the appropriate folders in a timely manner and with appropriate titles
  • Manage the Cloud Base Platform to ensure restricted access to specific folders and files, and as agreed with Client Ensure that the Contractors are using the right templates for all files that will be uploaded on the Cloud Base Platform. Want to minimize double work.
  • Coordinate closely with fellow Project Team Members Any other key duties to fulfil role of Document Controller/Admin/Work Permit Manager

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