Video Conferencing Moderator

Job Overview:

The Advisory Board Moderator is responsible for facilitating and coordinating Zoom meetings between CEOs and their Advisory Boards, ensuring productive and well-organized sessions. This role also supports the Peer Advisory Board Program by engaging industry-leading speakers and thought leaders, facilitating meetings, and managing post-session follow-ups. The moderator will ensure a seamless experience from meeting preparation to post-session updates.

Key Responsibilities:

Meeting Coordination:

• Assist in scheduling and organizing Advisory Board meetings.
• Conduct confirmation calls with board owners and send confirmation emails to participants.
• Prepare meeting agendas, documents, and resources.
• Coordinate with the technical team for seamless Zoom setup and execution.
  
  
  

Meeting Facilitation:

• Conduct Zoom meetings, ensuring adherence to the agenda and objectives.
• Ensure all participants have the opportunity to contribute to discussions.
• Facilitate meetings by introducing Board Owners, managing Q&A sessions, and ensuring a smooth event flow.
• Monitor Advisor engagement and address any technical or logistical issues in real-time.
• Provide support to the Board Owner during the meeting, ensuring they have the necessary resources.
  
  
  

Post-Meeting Follow-Up:

• Compile meeting minutes, action items, and attendance lists.
• Create a summary PDF for the board owner, including a meeting summary, strategic action items, attendance list with linked profiles, and chat log.
• Update the boardroom with post-session details, including the minutes and session summary.
• Distribute post-meeting documentation to participants.
• Gather and analyze feedback for continuous improvement.
  
  
  

Peer Advisory Board Speaker & Thought Leader Outreach:

• Research and identify potential speakers and thought leaders for meetings.
• Conduct discovery calls with potential speakers and evaluate their fit by researching them on LinkedIn and other platforms.
• Maintain a database of potential speakers, including their expertise, contact details, and speaking history.
• Craft personalized outreach messages to potential speakers, clearly conveying the goals of the meeting
• Highlight the benefits and opportunities for speakers participating in the meeting series.
  
  
  

Peer Advisory Board Speaker Preparation & Coordination:

• Collaborate with confirmed Peer Advisory Board speakers to develop presentation content and materials.
• Provide speakers with detailed information about the audience, format, and technical requirements.
• Announce Peer Advisory Boards and keep on top of speakers to ensure speaker readiness.
  
  
  

Peer Advisory Board (PAB) Support:

• Create and manage posts for Peer Advisory Boards (PABs).
• Facilitate PAB meetings, ensuring productive and engaging discussions.
• Conduct topic research for PAB sessions to ensure relevant and timely content.
• Occasionally host networking events for the PAB network.
  
  
  

Qualifications:

• Strong communication and facilitation skills.
• Experience with Zoom and other virtual meeting platforms.
• Ability to engage with high-level executives and thought leaders.
• Excellent organizational and time-management skills.
  
  
  

Preferred Attributes:

• Persistent and resilient with a strong drive to succeed
• Likes change and has strong time management
• Ability to develop organizational strategies
• Ability to work well under pressure and manage multiple priorities
  
  
  

Executive Boutique/Select VoiceCom is an American and Australian owned company providing BPO services from its offices in Cebu IT Park. We recently celebrated our 16th Anniversary. While our main goal is to provide first class service to all of our clients, this is directly linked to our goal of providing a great work environment that our employees can be proud of. We want all of our employees to proudly say I work at Executive Boutique/Select VoiceCom and think its a great place to work!.

The owners and managers at EB/SVC care about their employees and listen to their feedback. All of our company decisions take into account how they will affect our employees and what we can do to make it beneficial for our employees. If you are considering a move from your current job or want to build a new career with an opportunity to learn and grow, then we urge you to apply with us today and join the growing EB/SVC family. You wont regret it!

Checkout our Facebook page: www.facebook.com/selectvoicecomph

Enjoy the following benefits:

• Medical/Dental coverage (HMO) after 1 month* + FREE HMO coverage for 1 dependent after 6 months
• Life insurance program
• Free weekly in-house massage
• Cash incentives of (Php5,000) for successfully referring your friends and relatives to join EB/SVC
• Career development
• Service incentive leave program
• Annual salary increase based on performance
• Fun and family-like working environment
• Quarterly team outing
• Free flowing coffee and hot chocolate
• Cozy sleeping lounge and canteen plus entertainment area
• Excellent office location in Cebu IT Park
• Terms and conditions apply.
  
  
  

How to apply:

Interested candidates may visit our Recruitment Hub at G/F i1 Bldg., Cebu IT Park, Apas, Cebu City from Monday to Friday anytime between 9AM-9PM.

What to prepare:

• Updated e-copy (not printed) of your resume (.doc, .docx, .pdf)
• Pen
• ID
  
  
  

or

Quick apply online! If shortlisted, our recruitment team will reach out to you within 1-7 working days. Due to the volume of applications we receive every day, only shortlisted candidates will receive a phone call for an interview anytime between 10AM-7PM (Monday-Friday).