SME - Executive Assistant

JLL


Date: 4 days ago
City: Taguig
Contract type: Full time
Responsibilities:

  • Provide Senior-Level executive administrative support.
  • Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
  • Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
  • Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
  • Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
  • Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
  • Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
  • Organize and maintain documents and files ensuring ease of access and retrieval of information.
  • Assisting with various special projects and assignments to support the executive’s business objectives.
  • Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
  • Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
  • Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
  • Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
  • Build and maintain positive relationships with internal and external stakeholders.
  • Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

To Apply you need to have

  • Bachelor’s degree or equivalent experience is strongly preferred.
  • At least 2-3 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
  • Proven ability to handle confidential information discreetly in a diplomatic manner.
  • Unflappable, flexible, and can overcome a learning curve quickly.
  • Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
  • Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage.
  • Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
  • Ability to work across multiple time zones.

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