Sales Admin Coordinator - Client: Wedding Tech

Department: Boutique Client

Location: Philippines

Compensation: $5.00 / hour

Description

About the Client
Our client is a pioneering wedding technology company that's transforming the traditional wedding planning process into a streamlined digital experience. Through their innovative platform, they connect modern couples with premium wedding venues and vendors, making wedding planning as easy as booking a luxury vacation. Founded with a mission to reimagine the wedding planning journey, they're rapidly growing their network of professional partners.

Why this role exists
Our client seeks a Sales Admin Coordinator to support their vendor partnerships team in expanding their network of wedding professionals. This role is crucial for managing the outreach process, maintaining accurate CRM data, and ensuring smooth communication between vendors and the partnerships team, ultimately driving the platform's growth through strategic vendor acquisitions.

The Impact you’ll make

CRM Management

• Maintain and update vendor records in HubSpot


• Create and optimize workflow automations


• Track vendor interactions and follow-ups


• Generate performance reports and analytics

Vendor Research & Outreach

• Research potential wedding vendors and venues


• Support outbound marketing campaigns


• Assist with email and social media outreach


• Coordinate vendor meeting schedules

Content Support

• Research wedding industry trends


• Assist in creating outreach materials


• Support social media content creation


• Maintain content organization systems

Community Engagement

• Support customer inquiries


• Assist with community management


• Engage with social media audiences


• Monitor and respond to vendor feedback

Administrative Support

• Manage email and calendar coordination


• Support project management initiatives


• Assist with team communication


• Maintain documentation and processes

Skills, Knowledge and Expertise

Required:

• Proven experience with HubSpot CRM


• Strong background in administrative support


• Experience with workflow automation tools


• Social media management knowledge


• Basic project management skills


• Customer support experience


• Community management skills


• WFH Set-Up:
  
  
  
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  
  
  • Internet speed of at least 40MBPS
  
  
  • Headset with an extended mic that has noise cancellation and a webcam
  
  
  • Back-up computer and internet connection
  
  
  • Quiet, dedicated workspace at home
  
  
  
  
  
  

Your Superpowers:

• Technical: HubSpot expertise, G Suite proficiency, Airtable experience


• Administrative: Process creation, data management, calendar coordination


• Research: Market analysis, vendor evaluation, trend identification


• Community: Customer support, social media engagement, relationship building


• Personal: Detail-oriented, innovative thinking, strong organization

You should apply if…

• You're passionate about streamlining processes


• You enjoy working with CRM systems and automation


• You have strong research and analytical skills


• You're interested in the wedding industry


• You excel in customer support and community engagement


• You thrive in a fast-paced, tech-forward environment

What to expect...


Work Setup:

• Remote position


• Must have a reliable internet connection and a quiet workspace


• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday, 9 AM to 5 PM EST (Eastern Standard Time)


• 40 hours a week

Compensation:

• $5 per hour


• No benefits package included

Benefits