Remote Quickbooks Bookkeeper

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are seeking a detail-oriented and dependable Bookkeeper with Billing and HR Support experience to manage daily accounting tasks and assist with administrative HR functions. This role requires strong QuickBooks Online proficiency and a willingness to support billing, payroll, and people operations. The ideal candidate is adaptable, proactive, and able to work independently while collaborating closely with the client.

Responsibilities

• Record and categorize financial transactions in QuickBooks Online (QBO)
• Import billing and payroll data from WellSky and reconcile accounts
• Reconcile bank and credit card statements on a regular basis
• Generate and issue invoices; track payments and manage accounts receivable
• Follow up on overdue payments and maintain accurate AR records
• Manage accounts payable, including vendor payments and documentation
• Prepare monthly financial reports, including Income Statement and Balance Sheet
• Assist with year-end financial activities such as tax preparation and 1099 processing
• Maintain accurate and organized financial and employee records
• Support payroll preparation and time tracking using WellSky and other systems
• Assist with employee onboarding and offboarding, including document collection and compliance tracking
• Back-scan documents into cloud-based systems like Scan123
• Coordinate employee benefits and leave tracking
• Assist with phone screenings, background checks, and reference calls as needed
• Respond to employee inquiries and maintain confidentiality of HR data
• Perform data entry, file management, and other administrative tasks as needed
• Ensure compliance with internal policies and local labor regulations
• Use Excel to calculate, analyze, and present financial or HR-related data
• Communicate clearly and reliably with the client via phone, email, or text

Requirements

• College educated (accounting or finance-related course preferred)
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
• Candidates must provide a proof of separation from their previous/current employer with an indication/confirmation of their last date of employment
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred)
• Experience in bookkeeping, billing, and/or HR administration
• Proficiency with QuickBooks Online; must be comfortable with reconciliations and importing data
• Strong Excel skills (including formulas and functions)
• Excellent attention to detail and accuracy
• Strong communication and organizational skills
• Ability to handle sensitive information with discretion
• Comfortable using time-tracking software (e.g., Hubstaff or similar)
• Professional-level English (written and spoken)
• Ability to work independently while collaborating closely with the client

Hardware Requirements

• At least a 720p HD Webcam
• A noise-canceling headset
• At least a 25mbps primary internet connection
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Competitive salary
• 100% Remote (Permanent work from home)
• Prepaid HM
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).