Project Support Specialist - Freelance, Remote

Department: Boutique Client

Location: Philippines

Compensation: $7.00 / hour

Description

About the Client
Our client is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. With a strong commitment to diversity and inclusion, they've earned multiple industry accolades for their innovative approach to staffing solutions. Their mission centers on moving people forward through meaningful career connections and exceptional service delivery.

Why this role exists
This position is crucial for maintaining seamless operations across our client's executive and sales hiring teams. This immediate opening comes as our client transitions from their current team member, requiring a quick-learning professional who can step in and maintain operational continuity. As their project support needs expand, they require a detail-oriented professional to manage day-to-day coordination of recruitment projects, particularly focusing on government-affiliated roles and RFP processes.

The Impact you’ll make

Project Coordination

• Support 1-2 teams focusing on executive and sales hiring initiatives


• Manage and track project timelines and deliverables


• Coordinate between team members to ensure project milestones are met


• Assist in managing RFP processes and proposal requirements

Documentation & Reporting

• Create and maintain accurate project documentation


• Generate regular status reports and updates


• Finalize files and update ATS systems


• Process and organize recruitment-related documentation

Administrative Support

• Manage email communications and correspondence


• Coordinate schedules and meetings


• Handle sensitive information with discretion


• Support team members with administrative tasks as needed

Client Communication

• Assist in preparing client-facing documents


• Support proposal development for government-affiliated roles


• Maintain professional communication with internal and external stakeholders

Skills, Knowledge and Expertise

Required:

• Proven experience in project coordination or administrative support roles


• Strong proficiency in Microsoft Office Suite, particularly MS Teams


• Experience with ATS systems (specific platform experience not required)


• Experience with quick-turnaround projects rather than long-term initiatives (6+ months)


• Excellent written and verbal English communication skills


• WFH Set-Up:
  
  
  
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  
  
  • Internet speed of at least 40MBPS
  
  
  • Headset with an extended mic that has noise cancellation and a webcam
  
  
  • Back-up computer and internet connection
  
  
  • Quiet, dedicated workspace at home
  
  
  
  
  
  

Your Superpowers:

• Outstanding organizational skills with attention to detail


• Ability to adapt quickly to changing priorities


• Excellent time management and multitasking abilities


• Strong problem-solving skills


• Proactive approach to work


• Professional communication style


• Team-oriented mindset


• Tech-savvy with the ability to learn new systems quickly

You should apply if…

• You thrive in a fast-paced environment with quick turnaround projects


• You prefer working on shorter, dynamic projects rather than long-term, complex initiatives


• You enjoy wearing multiple hats and supporting diverse team needs


• You're detail-oriented but can also see the big picture


• You're naturally proactive and take initiative


• You have a strong service mindset and enjoy helping others succeed


• You're comfortable with change and can adapt quickly

What to expect...


Work Setup:

• Remote position


• Must have a reliable internet connection and a quiet workspace


• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday from 8 AM to 5 PM PST (Pacific Standard Time)


• 40 hours per week

Compensation:

• $7 per hour


• No benefits package included

Benefits