Admin Assistant (AR - 02182025 - PTAA )

RippedBoxStation


Date: 1 day ago
City: Remote
Contract type: Part time
Remote
Position: Admin Assistant

Number of hours: 20 hours/week

Schedule: EST

Tasks required:

  • Manage, organize, and respond to email correspondence.
  • Serve as the primary resource and support for the owner/CEO.
  • Manage and coordinate the owner/CEO’s calendar, appointments, and scheduling needs.
  • Perform data entry and maintain organized records.
  • Input, organize, and manage documents.
  • Communicate with suppliers via email in a professional manner.
  • Occasionally make phone calls to suppliers for follow-ups and inquiries.
  • Request and manage data from suppliers, ensuring accuracy and completeness.
  • Draft, review, and edit correspondence as needed, ensuring professionalism and accuracy.
  • Compile and organize data in Excel from raw sources.
  • Pre-read and edit documents, including letters and emails, ensuring accuracy and professionalism.
  • Assist with travel planning, including researching options, booking, and managing itineraries.
  • Perform general administrative tasks including data entry, preparing reports, and maintaining documentation.
  • Assist in crafting clear and concise communications, including emails, announcements and reports
  • Perform other duties as needed


Requirements:

  • Previous experience in an administrative or virtual assistant role.
  • Advanced proficiency in both Spanish and English (written and spoken).
  • Must be available for occasional Zoom video calls with the CEO/Manager.
  • Ability to work in the EST (Miami) time zone.
  • Strong organizational skills with the ability to manage multiple tasks efficiently.
  • Proficiency in Microsoft Excel, email platforms, and general document editing tools.
  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
  • Reliable internet connection and ability to make WiFi calls.
  • High attention to detail and accuracy.
  • Previous experience in administrative support is preferred.
  • Knowledge of online calendars and scheduling (e.g. Google Calendar)
  • Excellent phone, email and instant messaging communication skills
  • Clear and concise communicator with effective English verbal and written communication skills
  • Experience with basic social media management
  • Strong analytical, and problem-solving skills
  • Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

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