Payroll Manager (ADP)

Ensuring Accuracy and Compliance: Your Trusted Payroll Manager

Job Summary

The Payroll Manager will have a crucial role in the adoption and implementation of the new Always
Designing for People (ADP) payroll platform, systems and processes to optimise payroll delivery,
minimise risk and support evidence-based decision making through reliable data extraction and
reporting.
Importantly the role will identify business capability gaps and then develop controls, processes and
systems to support the new ADP system (PAYFORCE) and make recommendations on additional ADP pay
module implementation (where appropriate).
The role is also responsible for ensuring the Payroll function meets all Australian statutory obligations in
the provision of payroll services in accordance with relevant Acts, Regulations and associated legislation
and policies.
This includes driving enhancements to the quality and transparency of payroll delivery and leading the
design and implementation of knowledge management and governance frameworks to minimise risk
and ensure payroll staff are well trained in the delivery of payroll using the ADP systems.

Key Responsibilities

• Act as the subject matter expert for the ADP payroll system (PAYFORCE) including reviewing and
  enhancement activities.
• Develop and manage governance for payroll system ensuring that all identified risk, compliance,
  control or system related exposures are understood and appropriately mitigated.
• Overall responsibility for the operational payroll function for the organization, specifically the
  Australia offices, delivering payroll services to ongoing, part time and contract staff and providing
  leadership and strong subject matter expertise to the payroll team to ensure staff development and
  high-quality service delivery.
• Provide strategic guidance and oversight on process improvement projects including leading design
  and delivery of quality assurance reviews, streamlining processes, report development and pursuing
  opportunities to improve payroll services so that they are consistent and efficient.
• Recommend and consult on payroll processes and enhancements, and provide strategic advice
  across all payroll and entitlements administration matters to effectively support the payroll teams.
• Prepare complex submissions, reports and correspondence in relation to payroll and workforce data
  requests and issues including provision of annual workforce data for government and NESA reports,
  liaising with auditors to complete audit activities, and responding to requests for reporting and
  workforce information such as Workcover and Insurance requests.
• Lead and manage the payroll team, undertake work planning, provide coaching, mentoring and
  professional development to align resources to priorities, build role clarity and engagement, develop
  capability and embed a culture of stakeholder centricity, accountability, and delivery of consistent,
  high quality outcomes.
• Liaise collaboratively between the payroll team, external providers and internal stakeholders on all
  aspects of payroll management, issues, updates etc., trouble-shooting and providing solutions to
  ensure effective and timely resolutions

Essential requirements

• Relevant business qualification and demonstrated payroll experience in ADP (Payforce), preferably
  with companies based in Australia.
• Knowledge of payroll related statutory and legislative requirements, including:
  - Payroll Tax calculations and annual returns.
  - Group tax reconciliations.
  - VIC , NSW and QLD Workers Compensation and returns.
  - Termination calculations, ensuring correct tax treatment, severance and eligible termination
  payments
  - Workforce Profile submissions
  - Experience in salary calculations for retroactive increases/adjustments.
  - Sound excel skills to support report generation and analysis.
  - Demonstrated high level organisation and planning skills to meet deadlines and schedules
  and set priorities.
• Experience in the review and implementation of internal controls and process improvements.
• Demonstrated capacity to research and resolve discrepancies in payroll, tax, and provision
  related data and to apply problem-solving skills to complex problems.
• Sound knowledge of legislative privacy requirements and experience in dealing with payroll
  matters in a confidential manner.
• Demonstrated experience in managing and supervising payroll staff including training and
  development and performance reviews.

Skills
• Team Leader – The ability to take the lead and lead by example as well as be team orientated, a
strong team player who respects and helps others and works well within a team environment.
• Ability to establish and maintain effective client and team working relationships.
• Excellent IT, Written and Oral communication skills including extensive experience liaising with staff
via remote work environment.
• Strong planning, organisational ability and self-management skills.
• Problem-solving and analytical skills.
• Aptitude for numerical work. High degree of detail and accuracy in all areas of work.
Personal Attributes
• Ability to work to deadlines and sometimes under pressure.
• Common Sense, practical results, focused approach and achievement orientated.
• A self-starter who can apply innovative ideas and solutions to problems and uses initiative to
achieve desired results