Office Admin

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Roles & Responsibilities

Company Description

Kinexcs is an AI-driven digital health platform and wearables company with a mission to enable and empower people for mobility and a better quality of life. It is focused on reducing the burden of musculoskeletal conditions, which affects about 25% of the world's population. KIMIA Recover, a continuous monitoring device for the knee joint, has obtained CE marking and HSA approval and booked revenues from large implant companies and hospitals. It has recently won the Innomatch grant by the Temasek Foundation (one of the 6 among 256 companies across 32 countries), and is currently deployed in some of the largest public hospitals in Singapore. KIMIA Recover is a comprehensive recovery management solution that provides a reduction in the number of hospital visits and complications. The product was also the National Winner and International Top 20 of the prestigious James Dyson Award 2020 and has gained traction with major public hospitals and orthopedic clinics. Their digital therapy platform comprising of KIMIA Assess and KIMIA Move products, uses artificial intelligence technology for digital MSK assessment and therapy. This platform is capable of providing pre-consultation assessments and real-time exercise guidance and feedback to musculoskeletal patients and is being adopted by some of the largest private healthcare providers in the region, along with large corporate players.

Position Overview

We are seeking a highly organized and proactive Office Admin to manage day-to-day office operations and support both the leadership team and staff. This role is crucial in ensuring smooth administrative processes and supporting the dynamic growth of a healthcare technology startup.

Responsibilities

• Manage day-to-day office administration including correspondence, filing, procurement, and vendor coordination.
• Support leadership and employees with scheduling, meetings, and travel arrangements.
• Handle office and facility needs, ensuring a professional and efficient work environment.
• Assist in HR-related administrative functions such as onboarding, maintaining employee records, and coordinating training.
• Manage inventory of office supplies and liaise with vendors to ensure timely replenishment.
• Provide basic finance support including invoice processing, expense claims tracking, and coordination with the finance team.
• Coordinate internal and external events, meetings, and company activities.
• Draft and prepare reports, presentations, and correspondence as required.
• Serve as the first point of contact for general inquiries, ensuring communication is handled professionally.
  
  

Qualifications

• Diploma or degree in Business Administration, Office Management, or related fields.
• Minimum 1–3 years of office administration experience (startup/healthcare/tech environment is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Strong attention to detail and a proactive attitude.
• Team player with the ability to work independently.
  
  

Benefits

• Opportunity to support a dynamic and growing team.
• Competitive salary and benefits package.
• Opportunity to work in a collaborative and growth-oriented environment.
• Career development and training opportunities.
• Positive and inclusive workplace culture
  
  

If you are a self-motivated individual with a passion for office administration, we encourage you to apply. Join our team and contribute to the success of our organization by fostering a positive work environment and efficient operations.