Marine Personnel Coordinator

• Treat safety and environmental compliance as a top priority.
• Interact with Vessel Fleets/Teams in matters of day to day Marine HR operations.
• Conduct verification audit (internal) for checklists, contracts, and Officer documentation.
• Apply for and monitor applications for licenses/endorsements made to relevant Flag authorities; track same.
• Issue visa letters and necessary supporting documentation, as required..
• Manage the ships mail (Glasgow office only)
• Coordinate anniversary programme, including catalogue updates and gift ordering.
• Issue relevant documentation for joining vessel including Service Terms & Conditions, Appendix A & D for the joining messages that the MPOs send to the officers.
• Assist the MPOs in ensuring completed Seafarers Required Documentation is received from Officers (excluding Philippine & Indian Nationals) before they off-sign by providing the off signers report.
• Assist the MPOs in highlighting delayed off-signers, for possible contract extensions to be issued.
• Co-ordination of seafarer benefits (e.g. Lounge Access, Private Medical Insurance) and communication of revised terms and conditions (e.g. payscale letters).
• Review and approval of regional seafarers ship joining & leaving expenses.
• Review and approval of flag state endorsements invoices.
• Providing backup - including vacation coverage for team.
• Providing after office hours coverage as appropriate.

• Ability to respond positively to customers in an effective manner.
• Demonstrates teamwork, interpersonal and communication skills.
• Proficient in Microsoft Office applications.
• Familiar with industry regulations, for example, STCW convention and flag state regulations.

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