Invoicing Associate
Bureau Veritas Group
Date: 1 week ago
City: Makati City
Contract type: Full time
Job Summary
The Invoicing Specialist is responsible for preparing and issuing accurate invoices to customers in a timely manner, ensuring proper recording and maintenance of billing data, and resolving any discrepancies or payment issues. This role plays a critical part in the company's revenue cycle management and financial reporting processes.
Key Responsibilities
The Invoicing Specialist is responsible for preparing and issuing accurate invoices to customers in a timely manner, ensuring proper recording and maintenance of billing data, and resolving any discrepancies or payment issues. This role plays a critical part in the company's revenue cycle management and financial reporting processes.
Key Responsibilities
- Prepare and issue accurate invoices to customers based on signed service agreements, contracts, or sales orders, adhering to established policies and procedures.
- Ensure all billing data is accurately recorded and maintained in the accounting system (FLEX), conducting regular reviews to verify correctness.
- Monitor and reconcile customer accounts to confirm all payments are properly applied and recorded, promptly resolving any discrepancies or errors.
- Negotiate payment terms and arrangements with customers as needed, ensuring mutually agreeable terms are reached.
- Investigate and resolve any issues related to payment discrepancies or billing errors in coordination with business unit administrators.
- Prepare and maintain detailed, well-organized invoicing reports to support financial reporting and decision-making.
- Provide weekly updates on the invoicing status to the respective business units, fostering effective communication and transparency.
- Bachelor's degree in accounting, Finance, or a related field
- 1-3 years of experience in an invoicing or account's receivable role.
- Strong attention to detail and ability to maintain accurate financial records
- Proficient in using accounting software and ERP systems (experience with FLEX preferred)
- Excellent communication and customer service skills
- Ability to work collaboratively with cross-functional teams
- Analytical mindset and problem-solving skills
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