HR Administrative Assistant – U.S. Support
KDCI Outsourcing
Date: 1 day ago
City: Pasig City
Contract type: Full time
We are seeking a detail-oriented and highly organized HR Administrative Assistant to support our HR consulting operations. This role is ideal for someone who thrives in a fast-paced remote environment, communicates clearly, and takes pride in delivering accurate and timely work. You will provide critical administrative and operational support to senior leadership and HR Business Partners to help ensure a high standard of service delivery to clients.
Responsibilities:
Client Support & Meeting Assistance
Responsibilities:
Client Support & Meeting Assistance
- Attend virtual client meetings to take detailed notes and identify key follow-up items.
- Draft and send professional email recaps to clients after meetings.
- Track action items and open tasks using internal tracking systems.
- Draft HR documents including handbooks and offer letters using company templates.
- Format documents to meet branding and clarity standards.
- Maintain version control and adhere to file-naming conventions.
- Upload and organize files using Monday.com while ensuring confidentiality and data integrity.
- Track time spent on client work using MyHours.
- Document meeting notes within the company’s shared OneNote system.
- Assign tasks and upload documentation in Monday.com.
- Use Canva to create branded client-facing documents and internal visuals.
- Ensure consistent application of visual and professional brand standards.
- Monitor shared inboxes and draft email responses for review.
- Assist with calendar management, meeting scheduling, and project timeline coordination.
- Support both internal and client-facing administrative tasks.
- Perform other duties as assigned.
- Use only approved templates, SOPs, and tools.
- Maintain strict confidentiality of all client and company materials.
- Refrain from sharing, reproducing, or modifying intellectual property without written permission.
- At least 2+ years of experience in an administrative or HR support role.
- Excellent written and verbal communication skills in English.
- High attention to detail with strong proofreading and follow-through capabilities.
- Proficiency in Microsoft Office, Canva, Zoom, and remote collaboration tools.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Tech-savvy and eager to learn new platforms such as Monday.com, MyHours, and OneNote.
- Self-motivated, proactive, and committed to maintaining confidentiality.
- Experience working with U.S.-based clients or companies.
- Background in supporting HR professionals or consulting teams.
- Familiarity with HR documentation, templates, and terminology.
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Billing Analyst
HR TechX Corp.,
Pasig City
2 days ago
Review contracts and accurately input sales orders and billing updates into billing, ordering, and production systems, ensuring alignment with contract terms.Provide billing operations support, including order validation, product setup, adjustments, reconciliations, and resolving customer concerns.Analyze customer agreements and addendums to interpret key terms, conditions, and rates for accurate billing.Conduct complex analyses and reconciliations across client portfolios, handle rebilling, and issue...
Accountant (Accounts Receivable) - Night Shift
Jollibee Group,
Pasig City
2 days ago
Title: Accountant (Accounts Receivable) - Night ShiftJFC’s Accounts Receivable Accountant is responsible for overseeing the billing processes, ensuring accuracy in invoicing, managing accounts receivable, validating deductions, and providing excellent communication to our international customer base. The ideal candidate will possess strong analytical skills, attention to detail, and exceptional communication abilities across different cultures and languages.Billing OperationsGenerate and issue invoices accurately...
Lead Data Engineer
Jollibee Group,
Pasig City
4 days ago
The Lead Data Engineer is a pivotal leadership role responsible for overseeing the design and architecture of scalable, robust data solutions that meet evolving business requirements. You will lead a team of data engineers in building, optimizing, and maintaining data platforms such as Snowflake and Databricks, while ensuring the implementation of best practices for data security, governance, and compliance. Your...