Executive Operations Manager

LoftyHire


Date: 2 weeks ago
City: Davao
Contract type: Full time
Remote
Full-Time | Remote | Open to all PH Candidates (female-preferred)

We are seeking a sharp, proactive, and highly organized Executive Operations Manager to work directly with a leadership team. This is a mission-critical role designed for a seasoned professional who thrives in a dynamic, fast-paced environment and has a strong track record supporting C-suite executives or founders in demanding operational roles.

Responsibilities:

  • Executive Support: Manage inboxes, calendars, follow-ups, and correspondence for Founders and senior leadership.
  • Project & Task Management: Lead and track internal projects across departments, ensure timely delivery, and follow up with key stakeholders.
  • Quality Assurance: Review and QA deliverables from internal teams to ensure alignment with expectations and standards.
  • Candidate & Team Coordination: Assist with candidate screening, basic onboarding plans, and team accountability.
  • Administrative Operations: Register tools, liaise with support teams, handle basic HR, light IT, and general admin functions.
  • Lead Engagement: Occasionally handle inbound lead calls from Facebook or other platforms.
  • Special Projects: Take ownership of high-impact, ad hoc initiatives as assigned by the Founders.


Requirements:

  • At least 3 years of similar recent experience (within the last 5 years) in a full-time role supporting a C-Suite executive, Founder, or VP-level leader.
  • Worked from a fast-paced agency, consultancy, or service provider environment.
  • Familiarity with Amazon FBA or general e-commerce workflows.
  • Experience with automation tools like Make.com or Zapier is a strong advantage.
  • Exceptional written and verbal communication, with a preference for a strong U.S. accent for client-facing interactions.
  • Intelligent, resourceful, proactive, and highly detail-oriented. Thrives under pressure and doesn't wait to be told what to do.

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