Executive Assistant (Start ASAP)

The Executive Assistant (EA), preferably with medical background, plays a vital role in providing administrative and operational support to the Executive Office.

What to expect:

1. Work Setup: We offer Hybrid/Hyflex Work Arrangements
   • Hybrid – ”work from anywhere” model (onsite and remote options)
   • Flexible – flexible working times within core work hours
2. Core work Schedule - Monday to Friday, during business hours. In exchange for the flexibility of a hybrid schedule, you are also expected to be reachable on weekends and holidays for urgent business matters.
3. Benefits:

• Day 1 HMO Coverage - Comprehensive Healthcare Program and Benefits for Employees and Extended Healthcare Benefits and Assistance for Dependents
• Group Life & Accident Insurance Coverage
• Generous Leave Credits - Vacation Leaves, Sick Leaves, and Birthday Leave
• Sick Leave Conversion - Unutilized sick leave credits convertible to cash
• Work Tools (i.e., Company-provided SIM Card Mobile Data Plan, and Laptop and accessories)
• Competitive Salary Package
• Group-wide Career Progression
• Performance-based appraisal within 3rd and/or 6th month of tenure; and annual performance-based appraisal

Critical Duties & Responsibilities include:

• Calendar and Schedule Management - manages the Executive's calendar efficiently, scheduling appointments, coordinating meetings, and ensuring that he is well-prepared and on time for all engagements.
• Gatekeeping, Communication, and Correspondence - acts as a primary point of contact for internal and external stakeholders, particularly with health-related errands and concerns, screening and managing requests, calls, emails, and other forms of communication.
• Travel Arrangements - organizes and plans travel arrangements, including flights, accommodations, transportation, and itineraries for the Executives and other executives.
• Meeting & Events Coordination - assists with the preparation of meeting materials, agendas, presentations, and taking minutes during meetings.
• Relationship Management - Builds and maintains relationships with key stakeholders, both internally and externally. This includes liaising with clients, partners, board members, and other executives on behalf of the Executive.
• Information Management - Manages confidential files, documents, and records with a high level of efficiency and confidentiality
• Executive and Administrative Support - Provides overall support to the Executive in his day-to-day activities, anticipating needs, and ensuring the necessary resources and information are available to make informed decisions. Also assists with general administrative tasks such as expense management, budget tracking, office supply management, and handling other ad hoc administrative duties as required.

The successful candidate must possess the following qualifications and qualities:

• Must be willing to work in Oakridge, Mandaue, Cebu.
• Strong commitment to excellence and service orientation
• Preference will be given to candidates with MEDICAL BACKGROUNDS or those who are REGISTERED NURSES.
• Candidates with Executive Assistant experience in the hotel or airline industries are also encouraged to apply.
• Highly proficient in planning, organizing, execution, and attention to detail
• Exceptional communication and relationship-building skills and the ability to effectively relate with a wide range of stakeholders
• A strong work ethic, professionalism, discretion, and confidentiality
• Proactive, adaptable, flexible, and willing to go the extra mile
• Tech-savvy
• High emotional intelligence: one can navigate sensitive situations with empathy and tact, builds rapport and trust easily across all levels of the organization, and has the ability to adjust one's communication and relational style in accordance with the situation.
  

If you have substantial experience as an executive assistant and are looking for a challenging career in a dynamic setting with commensurate rewards, we strongly encourage you to apply with us.

Please note that only qualified candidates will be contacted and invited to the interview process. Thank you!