Executive Assistant

Joining Nestlé means you are joining the largest Food and Beverage Company in the world. At our very core, we are a human environment – passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future. A Nestle career empowers you to make an impact locally and globally, as you are provided with the opportunity to make a mark and stand out, as long as you seek it. With Nestle, you are enabled and encouraged to grow not only as professionals, but also as people.

MAIN PURPOSE OF THE ROLE:

Responsible for the efficient and smooth running of the Executive Board Member's office – keeping the agenda, balancing commitments and prioritizing (internal & external obligations) aiding him/her to respect deadlines. A proactive mindset and ability to evaluate and prioritize, flexibility and amenability with all stakeholders.

Focused on supporting an individual executive or small number of executives in their day-to-day office activities.

KEY DELIVERABLES:

Administration

• First contact point for all stakeholders (internal & external)
• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive
• Editing, proofing, formatting, document design/production, form filling, and data entry
• Scheduling/coordinating meetings, diaries, and travel arrangements
• Coordinate and manage the agenda, prioritise, organise and prepare meetings incl. the appropriate documents & prepare induction programs
• Identify, anticipate, prioritise incoming mail and prepare information required to ensure timely follow-up
• (i.e. for correspondance, speeches, minutes, presentations, etc.)
• Screen phone calls, handle or reorientate where possible
• Receive relay telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources
• Give administrative support for arrivals and departures; assistance with private matters as required
• Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.) - Business Acumen
• May do some research and basic authoring/drafting of documents/correspondence
  
  

Communication and Ways of working

• Act as liaison officer and giving support to respective units to ensure timely delivery of required documents
• Filter and relay timely information that our superior needs to know or to be aware of.
• Should be aware of external (economic/politic) and internal affairs which are of high interest. Proactivity.
  
  

Travel & Events Management

• Organise domestic and international business trips in line with Nestlé Travel Policy and manage expense reports
• Organise and coordinate logistics of special events/workshops/conferences (different level of implication)
  
  

Finance & Procurement

• Consolidate departmental/unit budget planning process act as liaison with the controller
• Ensure the Procurement process and payment terms in line with the Corporate guidelines are respected
  
  

KEY REQUIREMENTS:

• Proven experience (over 5 years) as Senior Assistant within the FMCG space or similar experience in a comparable role
• Applies practical knowledge of job area typically obtained through advanced education and work experience
• Proficiency level in English & local, market language(s). Any additional language would be a plus
• Excellent knowledge of the corporate structures/functions and role
• Knowledge of cultural protocols and ability to work in a multicultural environment
• Strong networking skills, interpersonal, stakeholder management & comunication skills
• Autonomous, Multi-tasking capabilities & strict confidentiality
• Complex problem solving capacity - stress resilient - empathy - assertiveness & autonomy
  
  

We are Nestlé, the largest food and beverage company. We are 308,000 employees strong driven by the purpose of enhancing the quality of life and contributing to a healthier future. Our values are rooted in respect: respect for ourselves, respect for others, respect for diversity and respect for our future. With more than CHF 91.4 billion sales in 2018, we have an expansive presence with 413 factories in more than 85 countries. We believe our people are our most important asset, so we'll offer you a dynamic inclusive international working environment with many opportunities across different businesses, functions and geographies, working with diverse teams and cultures. Want to learn more? Visit us at www.nestle.com.

Nestlé Philippines is an equal opportunity employer. We provide equal employment opportunities to applicants regardless of age, color, race, origin, nationality, religion, civil status, disabilities, medical condition, pregnancy, whether with or without children, genetic information including family medical history or any other legally protected conditions, and gender identity or expression including any individual who is transitioning, has transitioned, or is perceived to be transitioning, All employment decisions are based on qualifications, merit, business needs, and in compliance with labor laws. We are committed to providing reasonable accommodations to qualified individuals with disabilities.