Executive Assistant

Join our People and Culture Division and be part of a supportive team where everyone, regardless of role, contributes ideas and drives outcomes.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

Your responsibilities will include a variety of asset management tasks, which involve handling purchase orders, invoices, receiving and storing assets, maintaining inventories, and deploying equipment. You will also manage onboarding and offboarding processes by preparing assets for new joiners, updating lists, and overseeing asset clearance for departing employees.

In addition, you will be involved in booking meeting rooms, arranging logistics for events, assisting with presentations, coordinating travel arrangements and preparing for guest arrivals. You will also provide regional support by assisting with reports, organising townhalls and meetings, managing schedules and performing any other administrative tasks that may be assigned from time to time.

What You Offer

• Prior experience as an Executive Assistant, Personal/Group Assistant or similar administrative role
• Effective communication skills with the ability to articulate your ideas clearly
• The ability to work effectively both within a team and independently
• Excellent attention to detail with a proactive approach to continuous learning and process improvement
• Intermediate to advanced skills in Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)
• Good judgment on managing risks and discretion on confidential matters.
  
  

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Financial Management, People and Engagement

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

Our commitment to diversity, equity and inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.