Document Controller

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

The Document Controller is responsible for controlling all aspects of project documentation, using various methods and systems and to provide support to the PMO as required.

Missions/Main Duties

Principal Accountabilities & Activities (But Not Limited To)

• Maintain project records and documents in compliance to the RSA QMS
• Entering and updating electronic copies of internally produced data and vendor data into in the document management system
• Processing all documentation received, including client and vendor data, in accordance with prescribed procedures and time schedules
• Allocating and controlling the numbering of documents and drawings
• Management of hard copy project documentation including filing and archiving.
• Validation and verification of all documentation, including correct numbering, revisions, status, format, title and legibility
• Distribution, via transmittal, to internal and external parties
• Creation and update of document templates
• Formatting of documents.
  
  

Profile/Skills

Capability Profile

• Previous document control experience
• Demonstrate use of document management System processes and tools.
• Understanding of project management methodologies
• Strong attention to detail & communication skills
• Ability to adapt to different processes & ways of working in a fast-paced environment
  
  

Systra is an equal opportunities company; this position is open to all applicants.