Contracts and Legal Operations Administrator

Title: Contracts and Legal Operations Administrator

About Advanced Energy
Advanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductor and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award-winning technologies, and we value the talents and contributions of all Advanced Energy's employees worldwide.

Position Summary

The Contracts and Legal Operations Administrator will be responsible for managing the contract lifecycle management system, and ensure contracts are efficiently reviewed, executed, and accounted for. This position will also provide other operational support to the Legal department. In addition to contract administration skills, proficiency with and the ability to improve the SaaS and other computer systems that the Legal department uses is necessary.

Key Responsibilities

• Oversee the contracts review process from contract submission to execution, ensuring adherence to internal processes.
• Monitor status of contracts review and ensure that contracts move smoothly through contracts review process.
• Maintain contracts database.
• Obtain approval for signature of contracts per internal processes.
• Provide users with contract data such as termination date and other contract terms.
• Create contract management and status reports as requested by users.
• Improve contracts lifecycle management system (SaaS) functionality.
• Troubleshoot system and procedural issues in the contracts lifecycle management system.
• Monitor and respond to inquiries of contracts and status of contracts through shared inbox, and direct other inquiries to appropriate persons.
• Maintain contracts template library and other contracts system infrastructure.
• Review and revise less complicated contracts such as confidentiality agreements.
• Serve as the liaison on contracts between Legal department and various other departments. Communicate with both contracts reviewers and contract review requestors.
• Provide Legal department with operational support including administer software and SaaS programs in addition to the contracts lifecycle management system such as billing and invoicing system, e-discovery, Sharepoint sites, Smartsheet sites, and document retention systems.
  • Improve these systems without help from IT department.
• Manage Legal department’s Sharepoint sites.
• Process invoices from external vendors for Legal department.
• Endeavor to improve Legal operations systems and processes.

• Collaborate with and support contract reviewers as may be needed in the review process
• Other duties as assigned

Qualifications

• Bachelors degree graduate
• At least two years of work experience in IT support or contracts administration.
• High level of proficiency with various systems including SAP, Smartsheet, and Sharepoint.
• Ability to diagnose and resolve basic technical issues with our SaaS and other software systems.
• Work expeditiously and under time constraints.
• Very organized and detail oriented.
• Ability to prioritize work and effectively manage time.
• Superior organizational skills and the ability to work under pressure.
• Ability to handle and prioritize multiple tasks and meet all deadlines.
• Ability to maintain confidentiality.
• Able to work independently and part of a team.
• Excellent oral, written, and interpersonal communication skills.
• Self-learner and proactive

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees in order to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173 also known as the Data Privacy Act of 2012.