Administrative Assistant Sales

DUTIES AND RESPONSIBILITIES

• Plan and coordinate events, education, and meeting conferences
• Order materials and/or collaterals
• Create, copy, print, edit, and bind business-related materials including PowerPoint presentations and Word documents
• Create, edit, and distribute correspondence, mass mailings
• Pull, format, and distribute customer financial reporting
• Use Excel to combine and consolidate files for ad hoc reporting
• Coordinate Sales projects
• Process expense reports and complete business travel arrangements for management and GAA only
• Facilitate the preparation of presentations, proposal documents, and binders in response to prospective and renewal proposals
• Perform office management duties – mail, phones, security, facilities, parking, ordering office supplies, equipment servicing/maintenance, etc.
• Process external client and vendor expenses and reimbursements
• Attend and support external market events as needed.
• Perform additional sales administrative responsibilities at the discretion of local market management

Requirements

• Bachelor’s Degree desirable or equivalent work expertise
• Prior Administrative experience highly preferred
• Expert PowerPoint and Excel skills
• Ability to prioritize and manage multiple tasks is required
• Flexibility to adapt to changing workflows
• Ability to work in a fast-paced, deadline-driven environment
• Ability to work independently and as a member of a team