Admin Clerk

The Admin Clerk assists the Administrative Manager with personnel tasks, manages employee records, prepares reports, handles recruitment, issues company IDs, and performs various administrative duties. Here’s a summary of the duties and responsibilities of an Admin Clerk:

- Assist the Administrative Manager with various tasks and functions.

- Attend to walk-in job applicants, verify their pre-employment requirements, and schedule interviews.

- Prepare Personnel Actions and travel authorities for employees.

- Manage the filing and encoding of new employees’ 201 files, and maintain records for probationary employees.

- Handle the filing of personnel records (201 files) for the branch.

- Process re-instatement for suspended employees and record personnel movements for rank-and-file employees.

- Encode Notices of Decision and prepare regular reports regarding manning matters (monthly, quarterly, half-yearly, and yearly).

- Monitor the renewal of contracts for probationary and contractual employees.

- Facilitate the issuance of company IDs and bus passes to employees.

- Summarize consultation and medical bills for accounting.

- Calculate benefits and settlements for separated, resigned, or retired employees.

- Manage office supplies, including requests and distribution.

- Prepare written exams for Driver and Conductor applicants.

- Process renewals for radio licenses (handset and land base).

- Distribute uniforms for Drivers, Conductors, and Mechanics.

- Perform other administrative tasks as assigned by the Administrative Manager, Branch Manager, VP - Administration, or other authorized officers.