Admin Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

When it comes to delivering a brighter, smarter tomorrow, our Integrated Project Delivery Services team is at the heart of the solution. We are looking for Admin Assistant to support the Project Team in achieving project objectives and client requirements by providing efficient, accurate, and timely administrative support.

Our collaborative and flexible teams work across diverse markets and geographies delivering bespoke solutions to our clients’ most complex problems through a combination of significant experience and expertise and leading-edge technology – ensuring we deliver on tomorrow, together.

Key Service Accountabilities

• Set the strategic direction and meet the business objectives of the performance centre
• Align the operational group with Jacobs’s expectations with regard to culture, systems, processes and KPIs
• Drive improvement in client satisfaction and deliver projects to the satisfaction of both the client and Jacobs.
• Provide comprehensive administrative support to the Project Team, ensuring smooth daily operations on site.
• Assist in organizing and facilitating project-related functions, meetings, and events, including other reasonable administrative requests as directed by the Line Manager.
• Liaise with clients, contractors, and subcontractors on administrative matters such as site entry requirements, scheduling of meetings, HSE orientations, and required training.
• Coordinate with suppliers, vendors, and subcontractors to secure documentation needed for accreditation, purchase orders, and payment processing.
• Assist in organizing and arranging transportation, accommodation, and mobilization requirements for the Project Team.
• Support the preparation and submission of expense reports and other documentation in compliance with Jacobs systems and procedures.
• Maintain high standards of work quality, accuracy, and attention to detail, minimizing errors in all administrative tasks.
• Work cooperatively and respectfully with Project Team members, clients, contractors, and subcontractors to foster positive working relationships.
• Demonstrate flexibility in work approach and workload, with strong multitasking skills and the ability to work independently and proactively.
  
  
  

Here's what you'll need

• Bachelor’s degree in Business Administration or related field, or equivalent relevant experience.
• Experience in an administrative or project support role, preferably in a project‑based or site environment.
• Experience coordinating with clients, contractors, suppliers, and subcontractors on documentation, site access, and scheduling.
• Strong organizational and multitasking skills, with high attention to detail and accuracy.
• Ability to work independently, proactively, and flexibly in a fast‑paced environment.
• Excellent communication and interpersonal skills, with a collaborative work approach.
• Proficient in Microsoft Office and familiar with expense reporting and document control systems.
  
  
  

From our inclusive employee networks to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.

No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.