Admin Assistant

Job Description

The Administration Assistant will provide essential administrative support to ensure smooth operations within the team. This role involves managing job records, handling communications, and coordinating documentation with internal teams, clients, and subcontractors.

Key Responsibilities:

• Set up new jobs in the job management system (Prime) accurately and efficiently.
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• Upload and organize reports and relevant documentation to jobs from email or other sources.
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• Respond to general emails using provided templates or standard responses.
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• Submit quotes, reports, and required documents on client portals, particularly for insurance clients.
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• Upload invoices against work orders from subcontractors in the job management system (Prime).
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• Follow up via email with subcontractors regarding pending invoices and reports.
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• Assist with general administrative tasks as required to support the team.

Qualifications and Requirements

Qualifications & Skills:

• Proven experience in an administrative or support role.
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• Strong organizational skills and attention to detail.
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• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with job management systems is a plus.
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• Good written and verbal communication skills.
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• Ability to work independently and as part of a team.
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• Ability to prioritize tasks and manage time effectively

Perks and Benefits

• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding on useful items like appliances, kitchenettes, etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• In-house psychiatrist available to support employees' well-being
• International career growth and connections
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection