Admin Assistant

Azeus Systems Limited


Date: 1 day ago
City: Pasig City
Contract type: Full time
Azeus Systems Philippines is looking for an Administrative Assistant who is competent at office administration, has the heart for human resources, and excited to be part of a growing multi-national IT company.

We are happy to consider fresh graduates from any course or those with working experience.

The following are the duties and responsibilities:

  • Assist in the front-desk activities, including, but not limited to:
  • receiving documents addressed to the company or any of its employees
  • answering phone calls
  • receiving visitors, applicants and delivery personnel, and notifying concerned employees of their arrival
  • Provide Admin & HR support, including planning and organizing company activities
  • Assist in Office Administration activities, including, but not limited to:
    • a. Employee Attendance
      • a.1. Generate daily attendance report and ensure timely update for payroll processing
      • a.2. Track payroll disputes raised by employee/s
      • a.3. Keep track of employees on overnight (ON)/on Frequent OTs/on AWOL
    • b. Employee Effort Tracking
      • b.1. Check generated Employee effort report and determine missing entries
      • b.2. Keep track of missing effort entries, and those with corrections and updates
    • c. Employee Leave Crediting and Monitoring
      • c.1. Record employee leaves (including those for the Cebu office), and reply to employee inquiries regarding their leaves
      • c.2. Maintain a summary of employee leave balances
      • c.3. Credit vacation leaves from weekend and/or holiday work
      • c.4. Update leave credits of employees upon regularization and inform them about leave credits and how to avail of them.
      • c.5. Remove filed and approved leave applications from the list pending for review
    • d. Process compensatory leaves
    • e. Verify employee claims for overtime meal and transportation reimbursements (for Manila and Cebu offices)
    • f. Assist the Training Manager in the preparation of the Training Plan, consolidation and tracking of Training Feedback
    • g. Track unplanned absences of employees for the implementation of the Habitual absenteeism policy
    • h. Handle the assigned company activity for the year
    • i. Monitor emails and messaging platforms to check if there are emails or messages addressed to RP_Admin which need immediate reply
    • j. Report to the office as Admin onsite on the designated month, and perform office errands and specific tasks while onsite
    • k. Coordinate with counterparts in Cebu and other global offices
    • Assist in the efficient conduct of administrative support and services of the company recommending changes as appropriate;
    • Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested or entrusted to you by your superiors.

    Qualifications

    • Proficient in MS Office, particularly Excel, Word and PowerPoint
    • Self-motivated with ability to deliver under pressure
    • Diligent, quick to grasp instructions, and eager to learn
    • Excellent organizational and multitasking abilities
    • Detail-oriented with strong problem-solving skills
    • Strong oral and written communication skills

    How to apply

    To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

    Post a resume

    Similar jobs

    Customer Service and Order Processing Representative

    Posh Baby and Kids, Pasig City
    ₱40,000 - ₱50,000 per month
    2 days ago
    THIS IS A POSITION THAT REQUIRES FOR YOU TO HAVE AT LEAST 6 MONTHS OF WORKING FOR AN E-COMMERCE COMPANY AND HAVE SHOPIFY AND ZENDESK/GORGIAS EXPERIENCE.Please do not apply if you only have experience working for any Telco or any other companies that is not related to E-commerce as we will automatically reject your application.This is a work from home...

    Network Manager

    Enshored, Pasig City
    3 days ago
    Enshored has been powering growth for disruptive brands and leading companies in the US and Europe since 2014. As part of Inc 5000 fastest-growing companies in the US, our commitment to pushing the extra mile helps our clients reach their business’ optimal growth potential, may it be from the ground up or by innovative transformation.Our Team Is Composed Of Hand-picked...

    Events & Trade Marketing Manager

    Addiction Pet Foods, Pasig City
    5 days ago
    Position: Events & Trade Marketing ManagerHybrid Work | International Travel Opportunities | Based in the PhilippinesJoin Addiction Pet Foods – a global leader in premium pet nutrition – and bring our brand to life across the world! We’re looking for an experienced Events & Trade Marketing Manager who thrives on creating unforgettable experiences, building powerful partnerships, and traveling internationally for...