Accounting Associate

Recording of Revenue, Accounts Receivable and Other Transactions (Global)

• Facilitate and analyze revenue accrual and accounts receivable (AR) setup for:
• submitted payment request and invoice to the donors
• projects with funding agreement due upon signature
• amounts due on PCA (Project Clearing Account) projects based on quarterly PDR (Project Delivery Report) upload
• Member States assessed contributions
• Facilitate and analyze revenue accrual for received funds for:
• projects under US Government Payment Management System (PMS-drawdowns)
• projects with no issued payment request or invoice
• partial receipts of accrued revenue
• Monitor timely recording, clearing and coordination of Down Payment from Customers. Coordinate or follow-up with Offices , Treasury, Project ID and PIU (Project Information Unit) on the project code or relevant issues noted on a timely basis.
• Facilitate and analyze request on following; and record adjustment appropriately:
• return of excess funds and interest
• project fund transfers
• adjustment to receivables
• general ledger adjustment for foreign currency differences and bank charges other bookings for sale of publication and project opening balance
• Facilitate and analyze request on in-kind contributions
• ensure completeness of supporting documents
• verify the details of request with the relevant supporting documents
• ensure timely and accurate recording
• respond to queries on in-kind contributions
• monitor postings in in-kind WBS and coordinate adjustments on incorrect postings
• Facilitate and analyze Levy transactions processing
• Respond to queries and investigate issues raised by Offices, HQ and other departments/units
• Employ internal controls relating to propriety of revenue, receivables and other related accounts. Recommend/adopt improvements as needed.
• Manage and monitor the Revenue mailbox and FinCoorP CAS-Revenue tickets for payment request / invoice issued to donors, incoming funds, and other requests from HQ and Offices worldwide
• Monitoring of Accounts Receivable
• Preparation of Schedules for the Financial Management Report (FMR) and Other Reports (Global)
  
  

Others

Support during audits (internal and external) on preparation of schedules and help resolve queries on revenue and accounts receivable areas.

Prepare the business specifications/requirements; and perform testing procedures during development stage for automation of financial reports and procedures in view of streamlining the business process related to revenue and accounts receivables.

Making recommendations to FAD, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting and finance area with a view of strengthening internal controls to protect the Organizations assets and reduce the risk of fraud and mismanagement.

Provide accounting support to Pension Administration team with the monthly upload of UNJSPF accounts

Assist in review and reconciliation for UNJSPF Year-end audit

Conduct mid-month and month-end bank reconciliations of HQ bank accounts to ensure that bank ledger balance agrees with bank balances. Coordinate reconciling items to Manila and Geneva Treasury and ensures validity of deposit in transits and outstanding disbursements reported for the month.