2025-02 | Executive Assistant Virtual Assistant (Bookkeeping)

Company: VAA Philippines

Our team is hiring for: EXECUTIVE VA

Rate or Salary range per hour: $3

Work Remotely?: Yes

Work Hours and Schedule: Full time

Work Duration: Depends on your performance, preferably long term

Is the training provided?: Yes

Must be residing within the Philippines?: Yes

Must have a backup device (Desktop/Laptop)?: Yes

Job Description

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Take minutes during meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports, etc.
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
  
  

Job Qualifications

• Must be proficient in utilizing various software applications including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets
• Must have familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools
• Must be resourceful in finding solutions to problems that may arise during work
• Must have the ability to handle sensitive information with discretion and maintain confidentiality
• Must have an outstanding organizational skills
• Must be fluent in English (speaking and in writing)
• Must have good time-management skills
• Must be available for a full time job
• Must have experience in Bookkeeping
  
  

System Requirements (main Device)

Processor: Core i3 or Ryzen 3 and above (5th Gen) or AMD equivalent. The use of mobile phones or tablets is not accepted.

RAM: 8 GB and above

Storage: 112 GB

Internet Connectivity: 20 MBPS and above (both for Download and Upload Speed)

System Requirements (backup Device)

Processor: Core i3 or Ryzen 3 and above (5th Gen) or AMD equivalent. The use of mobile phones or tablets is not accepted.

RAM: 4 GB

Storage: 112 GB

Internet Connectivity: 10 MBPS