Administrative & Finance Specialist

Bei Roche kannst du ganz du selbst sein und wirst für deine einzigartigen Qualitäten geschätzt. Unsere Kultur fördert persönlichen Ausdruck, offenen Dialog und echte Verbindungen. Hier wirst du für das, was du bist, wertgeschätzt, akzeptiert und respektiert. Dies schafft ein Umfeld, in dem du sowohl persönlich als auch beruflich wachsen kannst. Gemeinsam wollen wir Krankheiten vorbeugen, stoppen und heilen und sicherstellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und in Zukunft. Werde Teil von Roche, wo jede Stimme zählt.

Die Position

A healthier future. It is what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. That is what makes us Roche.

The Administrative& Finance Specialist provides critical operational support across multiple departments. This role is responsible for streamlining travel logistics, managing expense compliance, coordinating large-scale corporate events, and supporting the integrity of the company’s financial cycle through diligent Accounts Receivable (AR) and Accounts Payable (AP) management.

Key Duties and Responsibilities;

1. General Administrative Support

• Travel& Entertainment (T): Coordination of business travels. This includes booking airfare, hotel accommodations and ground transfers, ensuring arrangements align with company travel policies.
• Expense Management (Concur): Ensure all claims include valid supporting documents (Official Receipts, invoices) and comply with internal audit standards.
• Corporate Credit Card Management: Oversee card issuance, limit monitoring and support usage compliance.
• Operational Monitoring: Track and maintain "Events Forms" and other administrative logs to ensure departmental requests are processed and filed systematically.
• Corporate Events Management: Support the logistics of companywide events such as National Conventions, Mid-Year Conferences and Holiday Celebrations to name a few. Manage relationships with external vendors (catering, audiovisual, venues) and internal stakeholders to ensure seamless execution.

2. Grants, Sponsorships& Donations (GSD) Support

• Compliance& Documentation: Facilitate the administrative processing of GSD requests, ensuring all contributions are documented, approved, and tracked.

3. Finance Operations
A. Accounts Receivable (AR) Management

• Customer Reconciliation: Perform regular audits of customer accounts to identify discrepancies and support resolution of payment issues.
• Credit& Collection Support: Assist the finance team in monitoring aging reports and following up on overdue accounts to maintain healthy cash flow.
• KPI Achievement: Actively contribute to meeting departmental AR goals, such as reducing Days Sales Outstanding (DSO).

B. Accounts Payable (AP) Management

• Stakeholder& Vendor Relations: Act as a bridge between internal departments and external vendors to reconcile outstanding invoices and resolve billing disputes.
• Procurement Cleanup: Regularly audit Purchase Orders (PO) and Purchase Requisitions (PR) to close out aged items and ensure the accuracy of the general ledger.

Who you are;

• Experience: 3+ years in a dual Admin/Finance role or as an Operations Coordinator.
• Technical Skills: Proficiency inSAP/Concur and advanced Excel skills (VLOOKUPs, Pivot Tables).
• Competencies: High attention to detail, strong negotiation skills for vendor management, and the ability to multitask in a fast-paced environment.

Technical Proficiencies& Software Skills

• ERP& Expense Management:
• Proficiency inSAPfor auditing and reporting.
• Hands-on experience withERP systems specifically for AR/AP modules and PO management.
• Data Analysis& Reporting:
• Advanced MS Excel Skills: Must be comfortable with VLOOKUPs, Pivot Tables, and Data Validation to reconcile large financial datasets.

This role is only open to candidates that have full eligibility to live and work in Philippines.

Wer wir sind

Eine gesündere Zukunft treibt uns zur Innovation an. Mehr als 100.000 Mitarbeiter weltweit arbeiten gemeinsam daran, wissenschaftliche Fortschritte zu erzielen und sicherzustellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und für zukünftige Generationen. Durch unser Engagement werden über 26 Millionen Menschen mit unseren Medikamenten behandelt und mehr als 30 Milliarden Tests mit unseren Diagnostik-Produkten durchgeführt. Wir ermutigen uns gegenseitig, neue Möglichkeiten zu erkunden, Kreativität zu fördern und hohe Ziele zu setzen, um lebensverändernde Gesundheitslösungen zu liefern.

Gemeinsam können wir eine gesündere Zukunft gestalten.

Roche ist ein Arbeitgeber, der die Chancengleichheit fördert.