Virtual Assistant (Real Estate) | WFH/Remote

Summary:

We are looking for an organized and professional Virtual Assistant to handle all communications with the company from a remote position. The virtual assistant's responsibilities will also include managing corporate schedules, making travel plans, and issuing invoices.

Key Responsibilities

• Answer, screen, and return phone calls in a professional manner.
• Coordinate calendar management tasks such as scheduling meetings, rescheduling, and confirming meetings.
• Take care of email management duties and update contact lists when necessary - including writing, proofreading, and sending emails.
• Book and confirm accommodations, logistics, and travel arrangements as needed.
• Perform additional administrative tasks such as online research, and data entry.
• Anticipates needs prior to meetings, conferences, etc.
• Uses a project management tool to keep all projects organized and track progress.
  
  

Requirements

Skills, Qualifications and Experience Requirements

• Graduate of any bachelor’s degree preferably in a Communication, Marketing or Administration field.
• At least 3+ years of relevant experience and well versed in communicating with C-Level Executives inside the organization. Experience in handling cross-functional projects is preferable.
• Have experience overseeing business from a high level, acting as a liaison to the Executive with involvement/insight on the activities within each department.
• Naturally organized with hands-on experience with project management tools.
• Excellent at creating reports that are straightforward and easy to understand.
• Excellent interpersonal skills; able to get along with a team and work with diverse groups.
• Active and clear communicator to make sure project stakeholders are always in the loop.
• Effective communicator to make sure people know what you mean and avoid loss of time through miscommunications.
• Advanced skill set in time management and task prioritization.
• Enthusiastic and proactive approach with strong attention to detail.
• Ability to complete a high volume of tasks independently with little or no supervision.
  
  

Additional Job Details:

• Set-up and Location: WFH/Remote
• Work Schedule: 9:00 AM to 6:00 PM (AEDT) | 6:00 AM to 3:00 PM (PH Time)
• Employment Type: Full-time
  
  

All interviews and other hiring requirements are done virtually or through video calls or emails.