Virtual Assistant - Bookkeeping & Event Inquiries

Virtual Assistant: Bookkeeping & Event Inquiries

About Frontier:

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people, and we place them in the best companies. We have placed over 800 hires across 50 different US based startups and high growth companies.

About Rose Gold:

Rose Gold Presents is a premier event production company known for curating unforgettable experiences. From private celebrations to large-scale productions, we specialize in crafting events that leave a lasting impression. Our team is passionate about seamless execution, innovative concepts, and delivering top-tier service to our clients.

Job Description:

We are seeking a trustworthy, detail-oriented, and highly organized Virtual Assistant to manage bookkeeping tasks and event inquiries. This role requires experience with QuickBooks Online, strong data entry skills, and the ability to handle email communication efficiently. The ideal candidate is proactive, reliable, and able to follow structured workflows.

Responsibilities:

Bookkeeping & Data Entry

• Accurately input contractor information from invoice forms into QuickBooks.
• Add new contractors to QuickBooks, ensuring all details are correctly entered.
• Verify contractor details for accuracy and completeness.
• Turn off all direct deposit payments on the 17th of each month.
• Maintain organized records of contractor information and payment settings.
• Categorize and reconcile books from the previous month by the 5th of each following month.
• Track intercompany money movements and ensure proper reconciliation.
• Follow established workflows and ensure compliance with internal policies.
  
  

Event Inquiries & Email Management

• Respond to initial event inquiries via email using pre-approved templates.
• Categorize event inquiries into a spreadsheet, including date, time, guest count, and venue details.
• Gather additional information from clients as needed (e.g., event type, specific requirements).
• Follow up with potential clients to suggest alternative venues if their preferred choice is unavailable.
• Maintain and update separate spreadsheets for each venue with categorized inquiries.
• Keep all data organized and up to date across venue spreadsheets.
• Manually update flyers on POSH, a ticketing platform, based on a predefined spreadsheet tracker.
  
  

Requirements:

• Experience with QuickBooks Online (preferred).
• High level of trustworthiness and ability to handle sensitive information responsibly.
• Strong attention to detail and accuracy in data entry & transaction categorization.
• Proficient in Microsoft Excel or Google Sheets for data entry and management.
• Strong written communication skills for email management.
• Ability to work independently and manage recurring tasks on schedule.
• Excellent organizational skills.
  
  

Preferred Qualifications:

• Experience in event planning or the hospitality industry.
• Familiarity with email management tools or CRM systems.