Virtual Assistant

Why this role exists

At Mahway (www.mahway.com), we’re all about building and launching innovative tech startups across a range of industries. We’re on the lookout for amazing virtual assistants to join us and support our future founders, CEOs, and investors. From travel planning to email management and everything in between, these VAs are the secret sauce that keeps things running smoothly. By connecting with top-notch candidates now, we’re setting the stage for seamless success in our upcoming ventures!

Required

• At least 3+ years of experience supporting executives

• Ability to work on a North American time zone schedule (PT or ET).

• Strong internet connection and dedicated workspace

• Excellent written English

• Experience working across multiple timezones, juggling several calendars, as well as planning and booking international travel

Outcomes

These are just some of the outcomes + tasks you may work on in this role:

• Scheduling between multiple stakeholders across multiple timezones

• Booking and managing complex travel

  • Adding trips to the calendar

  • Checking into the flights or other transport beforehand and monitoring travel in case something is delayed to communicate with your Manager

• Manage and handle recurring tasks

• Research and curation of knowledge using Notion

• Organizing digital ‘paperwork’ using Notion, G-Drive, or another CRM

Skills

• You are technically savvy and digitally native

• You are an expert using modern collaboration tools (Notion, Google Workspace, Docsend)

• You can manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc.)

• You are familiar with AI and using automation procedures in the workplace

• You have created filing systems and task management systems in the past

• You are a strong researcher

Traits

• You can pick up new skills easily

• You work quickly and efficiently

• You are highly organized and have outstanding attention to detail

• Understanding which tasks can be automated and then spearheading automation

• You are a direct communicator

• You are not afraid to be ‘pushy’ when keeping a CEO on task and on track

• You are a lifelong learner

• You are interested in Startups and innovation

• You have high EQ + empathetic

Please apply through this link: https://jobs.ashbyhq.com/Mahway/8c2032ef-9703-42c5-a0c0-fbc98fd2f1d7

• Be advised that we only review applications submitted through the above portal.