Virtual Assistant

Discover your 100% YOU with MicroSourcing!

Position: Virtual Assistant

Location: Two Ecom, MOA, Pasay City

Work setup & shift: Hybrid

Why join MicroSourcing?

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one (plus one or more dependents), paid time off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Benefit from flexible work arrangements that help you balance work and life.
• Career Growth: Take advantage of continuous learning and career advancement opportunities.
• Inclusive Teamwork: Join a team that celebrates diversity and fosters an inclusive culture.
  
  

Responsibilities

Calendar Management

• Manage calendars by scheduling, updating, and removing recurring or cancelled meetings.
• Send and update calendar invitations as needed.
• Access and manage shared calendars for ad hoc reporting and tracking.
• Coordinate meetings, factoring in travel time, preparation, and rest where applicable.
• Ensure all calendar entries are complete with relevant information, including:
• Agenda and Budget
• Presentation materials and reports
• Travel details (maps, directions)
• Date, time, and location
• Zoom ID or dial-in numbers
  
  

Email Management

• Send, reply to, and manage emails based on specific instructions
• Set out-of-office replies as required.
• Organize inbox using rules and folders to maintain a tidy and efficient email environment.
• Apply proper email etiquette in all communications.
  
  

Task List Management

• Maintain daily task lists categorized by action type and priority
• Highlight priorities and alert stakeholders of upcoming deadlines.
• Send timely follow-ups to ensure task completion.
  
  

Invoice Management

• Prepare draft invoices for review using appropriate software.
• Proofread and edit invoices prior to submission.
• Monitor invoice progress to ensure timely approvals and completions.
• Assist in WIP (Work In Progress) reviews and management across teams.
  
  

Sales Support

• Conduct lead generation based on defined criteria.
• Verify leads for quality and fit.
• Enter lead details into client-specific systems.
  
  

Administrative Support

• Maintain organized records of personal documents (e.g., ID, licenses, memberships), including expiry dates and renewal alerts.
• Draft letters, emails, and official documents as required.
• Review and edit Word, Excel, and PDF files with keen attention to detail.
• Perform data entry from scanned or handwritten documents and transcription tasks.
• Manage file systems and ensure proper naming conventions and organization.
• Generate reports using platforms such as XPM and ATO.
• Complete timesheets in real time.
• Supervise and provide training or guidance to support and admin staff when required.
• Create presentations, charts, and other documentation.
• Edit templates and frequently used forms or documentation.
• Provide first-line technical support for minor troubleshooting issues.
• Distribute scheduled reports to relevant staff to support output tracking and performance.
  
  

Additional Responsibilities

You may be asked to perform other duties not listed above, as long as they are reasonable and fall within the scope of your qualifications, experience, and the role.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our Commitment to 100% YOU

MicroSourcing believes that our strength lies in the diversity and talent of our people. We foster an inclusive culture that embraces all races, genders, ethnicities, abilities, and backgrounds. We provide space for different perspectives and offer opportunities for everyone to thrive.

At MicroSourcing, equality isn’t just a slogan—it’s our way of life. We don’t just accept your unique, authentic self—we celebrate it and value every contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply