Vendor Master Data Analyst

Company Summary

As the recognized global standard for project-based businesses, Deltek delivers software and information solutions to help organizations achieve their purpose. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Best Place to Work by Glassdoor, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress. www.deltek.com

Business Summary

Interested in joining a global finance team that empowers our project-based customers around the world to build cities and launch spacecraft? Want to be part of a team that embraces career growth through world-class training and investing in each team member’s development? This is your opportunity to work for an award-winning company with a dynamic growth strategy and a Finance team committed to bringing passion, integrity and customer focus into everything we do. We value flexibility, collaboration and work-life balance, coming together both in-person and remotely.

Position Responsibilities

Position Responsibilities :

The Vendor Master Data Analyst is responsible for managing vendor setup and change requests in accordance with Deltek’s internal controls and compliance policies. This role ensures the accuracy, completeness, and integrity of vendor master data across systems such as Deltek Costpoint and Smartsheet, supporting procurement, finance, and audit functions.

Vendor Set up, Change Requests, and Validation:

• Review vendor set up and change requests submitted via Smartsheet forms for completeness and required documentation.
• Set up vendor profile and validate all attributes against supporting documents presented in accordance with Deltek Global Vendor set up and Accounting policy
• Conduct two-step verification for ACH/wire setup, including verbal or call confirmation and challenge questions:
• Verify vendor identity through supporting documents (e.g., W-9, W-8, bank letter, voided check)
• Ensure all setup requests are processed within three (3) business days if the documentation is complete
• Maintain evidence of confirmatory procedures and ensure monthly completeness checks
• Engage with the AP Manager to address any concerns and ensure that any unusual circumstances are appropriately escalated.
  
  
  

Data Quality and Internal Control Compliance:

• Ensure vendor data complies with Deltek’s internal policies and external regulations
• Performs regular vendor master data maintenance and clean up
• Maintain audit-ready documentation and support internal/external audits
• Monitor and report on data accuracy, completeness, and turnaround times
  
  
  

Stakeholder Collaboration:

• Ensure that customer relationships are maintained, and that transaction processing and problem resolution are meeting SLAs
• Communicate with requestors and escalate as needed, regarding incomplete submissions and required corrections
• Collaborate with procurement, finance, and compliance teams to align vendor data standards
• Provide guidance on vendor setup procedures and documentation requirements
  
  
  

Documentation and Process Improvements:

• Support transformation and/or continuous improvement of in-scope processes,
• Maintain SOPs and job aids for vendor master data processes
• Identify opportunities to streamline workflows and improve data governance
• Participate in system upgrades and automation initiatives related to vendor data management
  
  
  

Qualifications

• Bachelor’s degree in Finance and Accounting, or related field
• 0–2 years of experience in vendor master data management
• Experience working in a Shared Services environment
• Strong understanding of vendor onboarding, payment terms, and banking verification protocols
• Strong communication skills to effectively coordinate and engage with vendors via phone call to gather, clarify, and document requirements for vendor setup processes
• Open to working flexible hours across the US, EMEA, and APAC regions to ensure seamless support for both internal stakeholders and vendors
• Familiarity with Smartsheet, ERP systems, and compliance frameworks (SOX)
• Excellent attention to detail and stakeholder management
• Experience in interfacing with business operational customers and performing to a service level agreement
• Ability to utilize metrics to identify opportunities for service improvement
• Ability to handle multiple tasks concurrently and adhere to strict deadlines
• Strong computer skills: Proficiency in Excel
• Demonstrated analytical and problem-solving skills
• Excellent time management skills
• Strong communication skills, both oral and written
• Excellent customer service skills
• Team player
  
  
  

Travel Requirements

10%

Applicant Privacy Notice

Deltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you (“Personal Data”) to administer and evaluate your application. We are the “controller” of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in this Employment Candidate Privacy Notice . Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.