Vendor Banking Master Data Specialist - US and Canada

Work Setup: Fully Remote

Location: Ayala Ave, Makati, Metro Manila

Summary:

This position will be responsible for the analysis of vendor banking data and the entry of that data into the SAP S4 Vendor Master File. This position will handle the review of the vendor banking, contacting the vendor to confirm changes to their bank information, determination of the payment method to be used, and the input of data into the Vendor Master File, perform monthly SOX control audits via blackline. The incumbent will also need to communicate with internal customers, Treasury, the payment team, etc. regarding differences/questions to facilitate timely and accurate entry. Provide support to payments team on the return of funds by applying the payment block until the banking data is reviewed, validated and updated for reprocessing of payments.

Major Duties/Responsibilities:

Daily Review/Processing of Vendor Banking Requests

• Bank setups in SAP S4 Vendor Master File as per the power app requests for any new vendor setup that needs setup for electronic payments.
• Ability to look at banking and determine if it’s going to be a straight through SAP payment or if it will need to be paid through the Bank Systems.
• Adheres to internal control structure for vendor banking set up, auditing incoming information to ensure SOX compliance with standard operating procedures.
• Maintains confidentiality of vendor banking information.
• Investigates discrepancies, apparent errors or deviations from established policy and/or procedures. Communicates and makes corrections as needed.
• Determine Payment Method based on the vendor location and the company code it is paid from.
• Communicate via telephone with vendors to verbally confirm banking information provided with vendor setup/change requests.
• Apply payment block on vendors that has return of funds and review/validate/update the vendor banking.
• Handle banking change requests through the VIMS Vendor Maintenance inbox.
• Saving banking documents into a Confidential folder.
• Prepare monthly SOX audit report for US/CA/SWT regions in blackline.
  
  

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

• Knowledge of banking attributes
• Must be able to work during US working hours – Eastern Standard Time
• Working knowledge of International Banking standards
• Understanding of geographic locations, particularly the US and Canada, as it relates to the determination of the banking setup
• Excellent English language communication skills – verbal and written
• Ability to work under pressure to meet deadlines
• General knowledge of SAP S4
• Strong analytical skills and work ethic
• Strong interpersonal and critical thinking required
• Internal/external customer focus
• Working knowledge of Microsoft Office and SAP S4
  
  

Minimum Education and Experience Requirements:

Education: Bachelor’s Degree required, in Banking or Finance or equivalent work related experience

Experience:

• Must have minimum 3-5 years’ experience managing specific Banking Master Data module for North America - USA and Canada region
• Working knowledge of International Banking standards
• SAP or S4Hana experience preferred
• SOX experience preferred
• Amenable to a night shift (8pm to 5am)