Trust Accounts Associate - Remote

Position: Trust Accounts Associate

Company: OccamStrata Pty Ltd

Location: Remote | Philippines

Employment Type: Full-time

The Trust Accounts Associate plays a vital role in the efficient management of financial processes within the organization. This position involves a range of responsibilities, encompassing debt recovery, accounts receivable, accounts payable, levy management, contract preparation, liquidity monitoring, and various other ad hoc financial tasks.

Key Responsibilities

Debt Recovery Management

• Manage and monitor accounts in arrears.
• Communicate with debtors to facilitate payment arrangements and resolve outstanding issues.
• Collaborate with legal and collections teams when necessary to recover delinquent debts.
  
  

Levy Inbox Management And Levy Issuance

• Administer the levy inbox, ensuring timely and accurate responses to inquiries.
• Prepare and issue levy notices in accordance with established schedules and regulations.
• Maintain thorough records of levy communications and transactions.
  
  

Process AR Invoices

• Accurately process accounts receivable invoices, verifying billing details and ensuring compliance with organizational policies.
• Monitor and follow up on overdue invoices, facilitating timely payments.
  
  

Preparing Contract Of Appointment

• Assist in the preparation and documentation of contracts of appointment for various stakeholders.
• Ensure that contracts are complete, accurate, and compliant with legal requirements.
  
  

Issue Strata Fees

• Calculate and issue strata fees or maintenance fees to property owners as per contractual obligations.
• Address any fee-related inquiries and provide necessary documentation.
  
  

Manage Liquidity Status Per Owners Corporation

• Continuously monitor the liquidity status of the Owners Corporation's accounts.
• Prepare reports and forecasts to assess financial health and liquidity needs.
• Recommend strategies to optimize liquidity.
  
  

Other Ad Hoc Finance Tasks

• Collaborate with the finance team on various special projects and ad hoc tasks.
• Assist in financial reporting, budget preparation, and audit support as required.
• Proactively identify opportunities to enhance financial processes and operational efficiency.
• Financial Data Entry: Accounts Associates are often responsible for entering financial data into accounting software, including invoices, expenses, and payroll information
• Reconciliation: They may be required to reconcile bank statements, accounts payable, and accounts receivable to ensure accuracy and identify discrepancies.
• Record Keeping: Maintaining organized and accurate financial records is essential. Accounts Associates often need to keep track of financial transactions, receipts, and invoices.
• Assisting with Financial Reports: They may assist in the preparation of financial reports, including income statements, balance sheets, and cash flow statements.
• Communication: Accounts Associates often need to communicate with other departments, vendors, and clients regarding financial matters and discrepancies.
• Compliance: Ensuring compliance with relevant financial regulations and company policies is a vital part of this role.
• Supporting Audits: Accounts Associates may assist with internal and external audits by providing necessary documentation and information.
  
  

Qualifications And Requirements

• College Graduate of Accountancy or Accounting related courses
• Previous experience in finance, accounting, or debt recovery is advantageous.
• Proficiency in financial software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail, analytical skills, and problem-solving abilities.
• Excellent communication skills for effective interaction with team members, debtors, and stakeholders.
• Ability to manage and organise financial records and digital documents efficiently and be able to manage multiple tasks and meet deadlines in a dynamic work environment.
• Knowledge of relevant financial regulations, laws, and accounting principles is a plus.
• Ethical Conduct: Integrity and ethical behaviour are vital, as Accounts Associates deal with sensitive financial information.
• Adaptability: The accounting field can be subject to changes in regulations and technology, so adaptability is beneficial.