Transport & Customs Officer

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Transport & Customs Officer in Ortigas, Philippines we’re looking for?

Purpose of the Job:

• Responsible for managing the end-to-end process of transporting goods and ensuring compliance with all customs regulations.
• Facilitate the timely and cost-effective delivery of shipments while ensuring all import and export activities adhere to legal and regulatory requirements.
  
  

Your future role (Key responsibilities): To be in charge of an area of the warehouse (incoming, shipping, kitting & mirror area)

Shipping Coordination

• Oversee the coordination of shipments, ensuring timely transportation of goods.
• Collaborate with the Alstom Participating Unit and logistics providers to schedule transportation and monitor shipping schedules in alignment with project requirements.
  
  

Customs Compliance

• Ensure all shipments comply with local and international customs regulations.
• Prepare and submit customs documentation for clearance, including bill of lading/Airway bill, commercial invoices, packing lists, and permits and or licenses.
• Communicate the importance of compliance with safety and regulatory standards to all individuals involved in transportation and customs operations.
  
  

Documentation Management

• Maintain accurate records of all transportation and customs-related documents.
• Prepare and verify shipping and customs documentation to ensure correct information is provided.
• Maintain accurate records of safety inspections, training sessions, incident reports, and compliance checks.
• Ensure that all necessary documents are accurately completed, submitted, and communicated effectively to customs and other relevant bodies, avoiding potential delays in the clearance process.
• Update internal procedures related to transport and customs operations if necessary.
  
  

Risk Assessment

• Conduct risk assessments on shipments to identify and mitigate potential customs issues.
• Stay informed about changes in customs laws and regulations that may impact transportation processes.
• Conduct regular risk assessment of transport routes to identify potential hazards
• Ensure that all transportation vehicles and equipment are regularly inspected, maintained, and in compliance with safety standards.
• Confirm that drivers and operators are trained and certified to operate transportation vehicles safely.
• Implement strategies to mitigate identified risks, ensuring the safety of personnel, cargo, and the environment.
  
  

Communication

• Serve as the primary point of contact for internal stakeholders, customs brokers, freight forwarders, and other transportation personnel.
• Liaise with internal departments (e.g., finance, procurement, Stakeholders) to gather required documentation and information.
• Communicate critical information about shipping schedules, customs requirements, and regulatory changes to relevant parties without delay.
• Collaborate with other departments to support supply chain objectives and enhance efficiency.
  
  

Problem Resolution

• Address and resolve any issues that arise during the shipping and customs clearance process such as
• Work to resolve delays or discrepancies with customs authorities or shipment partners.
• Address and resolve any communication-related issues or discrepancies that arise during the transportation and customs clearance processes, ensuring all parties are informed of updates and solutions.
  
  

Reporting

• Generate regular reports on shipping activities, customs compliance, and any issues encountered.
• Analyze transport and customs data to improve processes and reduce costs.
  
  

Adherence to Safety Standards

• Ensure compliance with company policies regarding the safe transport of goods.
• Monitor and enforce safety procedures related to transportation and handling of cargo.
• Participate in regular safety training programs to enhance knowledge of safety protocols and emergency procedures.
  
  

Skills Requirements:

• Graduated from Industrial / Supply Chain master.
• Experience of minimum 2 years in management position.
• With strong background in import and export procedure and rules in Philippines and in other countries (Customs, Incoterms & Others).
• Experience and use of ERP solution.
• Experience in Construction field and Railway Industry is a plus factor.
• Ability to work under pressure and manage multiple shipments simultaneously.
• Knowledgeable of ERP SAP (IM and WM module).
• Specialized in Supply Chain.
• Team spirit & Reliable.
• Good communication, negotiation, leadership and initiative skills.
• Problem solving skills.
• Logistics and ERP SAP knowledge.
• Priority & risk management.
• Agile, Inclusive & Responsible attitude.
  
  

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.