Specialist I, Accounts Payable-3

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. 

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

Job Description

Duty 1: Invoice/Expense Processing

• Enters approved expense claims / good invoices submitted to the database in Accounting System
• Performs data validation/ verification to achieve SOP on data consistency
• Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)
• Validate approval, completeness and correctness of invoice details and encodes into system
• Analyze and provides input for exception items during invoice matching
• Implement the non standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc. ) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
• Perform AIM -Automatic Invoice Matching Process
• Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.
• Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis) - Creates Failure Analysis reports (Watchout List)
  
  

Duty 2: Issue/Exception Items Resolution

• Matches off aged unvouchered purchase orders as instructed by the counterparts
• Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet.
• Investigates and log exception items for resolution
  
  

Duty 3: Mailbox Management

• Browsing, triaging, and responding to simple email inquiries received.
• Check if the email received is within the scope of the team.
• Triage the email to correct person who will handle and respond to the email.
• Identifying urgent requests or matters needing immediate attention (e.g. credit holds) and notifying the concerned AP staff, Team Lead and Manager.
  
  

Duty 4: Invoice Preparation and Upload

• Sorting, collating, and merging pages of invoices received in emails, in preparation for uploading in OCR tool.
• Upload invoices to OCR tool (e.g.Brainware, Dataserve)
• Special Handling Uploads (e.g. attachment of emails to invoices uploaded, uploading debit memos to Onbase…etc)
  
  

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave. 

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Equal Opportunity Employer

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.