Site Document Controller

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

When it comes to delivering a brighter, smarter tomorrow, our Integrated Project Delivery Services team is at the heart of the solution. We are looking for a Site Document Controller to join amd work from the pre-construction phase to construction to post-construction, and partner seamlessly with our clients to coordinate and safely and successfully deliver projects and programs.

Our collaborative and flexible teams work across diverse markets and geographies delivering bespoke solutions to our clients’ most complex problems through a combination of significant experience and expertise and leading-edge technology – ensuring we deliver on tomorrow, together.

Key Service Accountabilities

• Set the strategic direction and meet the business objectives of the performance centre
• Align the operational group with Jacobs’s expectations with regard to culture, systems, processes and KPIs
• Drive improvement in client satisfaction and deliver projects to the satisfaction of both the client and Jacobs.
  
  
  

Other Services Accountabilities

• Develop a document control management system for projects and programs executed by Jacobs Philippines that maintains and distributes project documents
• Supports the development and implementation of document control policies and procedures
• Works with the Project Managers and Project Controls Managers to develop and implement an electronic data management system to facilitate project communications
• Supports the development of workflow processes. Participates with other members of the Project Controls staff to develop a Program Work Breakdown Structure (WBS)
• Develops a standard Program indexing and filing system for project documents
• Maintains electronic files for all project documents
• Files and stores hard copies of documents in accordance with Program policies and procedures
• Implements a document storage system with user friendly search capabilities
• Per directions from the Project Manager or Design Manager, distributes design submittals for reviews
• Supports the Jacobs or our clients with the assembly and distribution of tender documents, clarifications, and addenda
• Tracks required responses to designer and contractor submittals, shop drawings, and requests for information
• Advises project managers with responses are overdue.
• Implements updates to document management software and provides training support as necessary
• Conducts periodic audits of project files to monitor compliance with project requirements
• Completes check list reviews of project and contract close out documentation. Supports projects with reproduction services
• As required, supports the project with messenger and courier services
• Provides miscellaneous senior administrative support to the project teams.
  
  
  

Here's what you'll need

• Preferably with Bachelor’s Degree in Engineering, Information Management or other Management course
• With at least 5-7 years of Document Control experience in an Engineering environment.
• With experience using one or more EDMS- Electronic Document Management Systems (such as ProjectWise, SharePoint, Aconex or TeamBinder).
• Proficiency in MS Office applications and Adobe Acrobat.
• Ability to support multiple project assignments and prioritize tasks adeptly to meet deadlines.
• Willingness to go on site visits when required
  
  
  

Please note If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs.

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From our inclusive employee networks to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.

No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.