Reporting Manager (Accountant) - Temporary Replacement

Job Description:

1. Financial and administrative side of Project Management, such as

• Project code creation, regular replanning, and project closure in Epicor (enterprise resource planning platform). For new projects won, set up the job number in Epicor and verify with the Project Managers the general project information as well as the overall project plan (financial budget) of the project, such as revenue breakdown and resources’ time and cost planning according to the manning schedule or other applicable assumptions. When a project undergoes a Variation (time extension, additional or change in scope of works, or pre-termination, do the necessary updating of the project plan in the system and reflect the corresponding changes in the revenue and costs values and assess its impact to the project’s profitability, secure higher managements’ approval as applicable.
• In coordination with Project Managers / Project Management team, do regular submission of project billings to avoid accumulation of work-in-progress balance (WIP) and chasing collections for project debtors/ receivables.
• Submit intercompany invoices for Pacific projects and sundry invoices for overhead recovery
• Submit credit notes / bad debt write off forms as required
• Submit Payroll computation of expats’ salaries for 15th and 30th salary pay dates
• Submit to Finance Manager cash inflow projections for ongoing projects with secured contracts
• Process and monitor External Consultant and Intercompany payables
• Assist in checking Contribution Margin computation (profitability) for bids/ proposals
• Coordinate with Project Managers in providing status report of Debtors and Work in Progress (WIP) for ongoing projects
• Coordinate with Project Managers / sub-sector leads with updating opportunities/ pipeline data

2. Development of Annual budgets and updating Quarterly forecast:

• Prepare the annual budget for the SMEC Philippine subsidiary and SMEC International Philippine branch outlining the KPI targets (New Work Won, Revenue, Gross Profit, Overhead, Management Earnings before Income tax) for the following year. Coordinate with different individuals / departments such as the Project Manager, Country Manager, Regional Sub-sector leads in terms of the pipeline data particularly the revenue data, confidence factor, and timing of revenues and costs for every ongoing project, active pursuits and blue-sky opportunities. Liaise with the Support Group regarding overhead expenses.
• Do monthly / quarterly forecast to track the company’s performance against the approved Budget.

3. Perform regular finance / accounting activities:

• Monitor and record customer collections and submit journal request to GSS
• Verify ANZ payment transactions
• Perform Time audit / reconciliation towards end of each month
• Sending monthly Cost Allocation, Checking of Depreciation and Amortization schedules of Fixed Asset and Prepayment Registers, employees’ Direct labor cost (DLC) checking, following up missing Timesheets and approval
• Enters and post accrual entries in Philippine Enterprise and SMEC Excluding
• Review and conduct an analysis of Monthly Project Profitability Report results
• Assist the Finance Manager with preparing schedules for Bureau of Internal Revenue (BIR) / Financial Statement (FS) audit relating to Revenue, Accounts Receivable and Collections

Other Responsibilities:

• Other tasks/ responsibilities that may be required from time to time