Remote Executive Assistant (Cebu-Based)

Join our team as an Executive Assistant!

Company Overview

ClearDesk was founded based on years of experience in prior businesses outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people worldwide.

At ClearDesk, we handle sourcing, recruiting, and managing our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Are you based in Cebu and ready to be an absolute rockstar in an Executive Assistant role? Are you amazingly organized, a master communicator, and confident in handling projects with the management team? Do you want to be part of an awesome team where your contributions truly matter? We want to meet you!

Why You’ll Love Working With Us:

At ClearDesk, we connect amazing talent worldwide with clients who value their skills. Our mission is to help clients build top-performing teams cost-effectively while empowering remote talent to grow their careers and support their families. We believe in continuous learning and improvement, creating an environment where everyone thrive

What you’ll do:

• Keep Us on Track: Manage executive calendars, schedule meetings, and prioritize appointments to ensure every minute is maximized.
• Be Our Gatekeeper: Organize inboxes, flag priorities, and draft responses that keep communication flowing smoothly.
• Coordinate Seamless Travel: From booking flights to arranging transportation, you’ll make sure every journey is hassle-free.
• Craft and Polish: Prepare, proofread, and edit reports, presentations, and correspondence that leave a lasting impression.
• Be a Strategic Support: Conduct research and compile data to support decision-making and strategic planning.
• Prepare, proofread, and edit reports, presentations, and correspondence for internal and external stakeholders.
• Connect and Communicate: Serve as the go-to contact for clients, vendors, and internal teams, ensuring clear and effective communication.
• Keep Things Running Smoothly: Maintain confidential files, manage expense reports, and process invoices with precision.

What We’re Looking For:

• Bachelor's Degree Holder
• Proven experience as an Executive Assistant or in a similar administrative support role, preferably within a non-profit or educational environment.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Ability to oversee projects from start to finish, ensuring deadlines are met and goals are achieved.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and project management tools.

Who You Are:

• Detail-Oriented & Organized: You never let anything slip through the cracks.
• Proactive & Resourceful: You anticipate needs and find solutions before problems arise.
• Flexible & Adaptable: You thrive in dynamic environments and handle change with ease.
• Team Player & Communicator: You collaborate effortlessly and communicate clearly with all levels.
• Quick Learner & Tech-Savvy: You pick up new tools and systems like a pro.
• Professional & Approachable: You maintain a friendly, supportive demeanor while keeping things professional.

Tools You’ll Use:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Calendar, Gmail, Drive)
• Project Management Tools (Asana, Trello, etc.)
• Canva (Basic Design)
• Zoom (Virtual Meetings)

Compensation and Benefits:

• Earn a competitive hourly rate, based on experience.
• Work from home
• HMO
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).