Purchasing Coordinator II

Position Summary

JOB DESCRIPTION

As an individual contributor, an Expeditor becomes directly involved after a purchase order is rewarded and ends when the material is physically received and accepted at destination site per set procedures. The main responsibilities include that he / she supports senior teammates on their respective assigned suppliers and ensures that all open purchase orders are confirmed by them, and they meet the agreed delivery schedule. He / She uses the due diligence checklist to solve issues that hinders a purchase order to be delivered as scheduled and updates the buyer assigned accordingly. Expeditor also organizes and attends meetings with suppliers to resolve issues for better performance and track action plan status. He / She acts as single point of contact for all delivery related communications and maintains healthy relationship with suppliers. This role also supports the execution of daily critical reports that are essential to operational visibility and supplier follow-ups.

Job Responsibilities

• Ensures that all released Purchase Orders are sent to suppliers and are confirmed following the required turn-around time.
• Reviews open Purchase Orders on a regular basis for expediting to avoid Shortages and ensure accurate data are maintained in ERP system
• Performs clean-up of past due Purchase Orders and help identify underlying reasons and provide corrective and preventive actions
• Coordinates material issues with the Buyers and seek guidance as needed with the senior members of the team for resolution
• Organize and facilitate meetings with non-critical supplier to monitor performance and track action plan status
• Ensures that the supplier meets the agreed delivery schedule
• Maintains healthy, open relationships with the Suppliers
• Updates/Generates weekly reporting on progress of issued Purchase Orders indicating status, commitment inputs for late deliveries, reasons for delays and action taken to expedite matters
• Assists stakeholder/supplier in follow-up and monitoring of issues.
• Regularly attends conference calls, meetings, and discussions with stakeholders/suppliers
• Supports projects related to process improvements
• Executes and submits critical daily reports accurately and on schedule to support team monitoring and supplier coordination.
• Ensures reporting processes are followed consistently and flags issues that may impact timely submission.
  
  

Job Qualifications

• Bachelor’s Degree in any 4-year course preferably Industrial Engineering, Supply Chain, Accounting, or Business-related discipline
• 0-2 years of relevant experience in Expediting, Supply Chain, Supplier Management, or Procurement
• Intermediate MS Excel knowledge
• Intermediate MS PowerPoint knowledge
• Beginner MS PowerBI knowledge
• Detail-oriented
• Quality mindset
• A team player with a positive attitude
• Strong written and communication skills
• Can work independently with minimal supervision
• Working in Teams
• Building and Maintaining Relationships
• Communicating Effectively
• Analysis, Solving Problems and Making Decisions
• Customer Focus
  
  

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength
  
  

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development
  
  

About The Team

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.