Purchasing Assistant

Qualifications & experience

• Must be a graduate of any technical vocational course
• Must be familiar with MS Office, particularly MS Excel
• Highly organized and with keen attention to details
• Well-developed negotiation skills
• Able to work with minimum supervision
• Must be analytical

Tasks & responsibilities

• Responsible for supplier accreditation and documentation
• Ensure’s proper Purchase Order (PO) documentation
• Monitoring and retrieval of Receiving Report for submission to Finance with proper documentation
• Verifies Purchase Requisitions (PR) by comparing items requested for accuracy of items required both local and foreign items
• Validates specifications and prices based on PR and prepares corresponding Purchase Orders; obtains recommendations from suppliers for substitute items
• Obtains various quotations and negotiates with the vendors on the best price possible
• Verifies and validates if delivered items are similar in specification and price compared to the Purchase Request and the Purchase Order
• Oversees the bidding process for project supplies, contractors and subcontractors
• Works with the Purchasing Supervisor in conducting cost analysis and identifying areas where cost reduction can be made allowing for better pricing changes. Monitors deliveries and past due shipments
• Conducts routine supplier business reviews, evaluating performance and compliance