Project Coordinator with expertise in Asana

Open Look Business Solutions


Date: 1 week ago
City: Remote
Contract type: Full time
Remote
About The Job Project Coordinator With Expertise In Asana.

Asana Proficiency:

  • Deep understanding of Asana features (tasks, projects, timelines, reporting).
  • Ability to create and manage workflows effectively.


PROJECT MANAGEMENT:

Meetings and Communications:

  • Strong organizational skills to manage multiple projects simultaneously.
  • Act as client meeting facilitator: creating and distribution of agendas, scheduling, recap meeting notes and task assignments, client status document updates.
  • Excellent verbal and written communication skills for team collaboration.
  • Ability to convey project updates and facilitate meetings.


Client Administration:

  • Assist with client onboarding, monthly retainer reconciliation, project post-mortems, client offboarding
  • Create and share weekly client utilization reports with Client Success Strategists and Team Leads.
  • Follow up with internal team to ensure all tasks related to invoicing and purchase orders are complete
  • Vendor deliverables coordination


Project support:

  • Follow existing processes of project management to keep things organized and working according to plan
  • Become familiar with current projects, including short and long-term goals, timelines schedule and retainer and project budgets
  • Support Manager of Project Services in updating Asana (our project management system) by creating project plans, updating and closing projects as needed
  • Keep management informed regarding the progress of all project coordination activities
  • Other project admin services as assigned.


OPERATIONS SUPPORT:

Operations support duties including:

  • Assist with building out internal process documentation, presentations, charts, etc.
  • Assist with Google Drive folder upkeep and maintenance
  • Assist in maintaining internal team reporting such as billability, team schedule, resource capacity and routine time checks
  • Help with internal team meeting and event coordination as assigned
  • Provide assistance and training to system users as needed
  • Support the development of operational processes
  • Other operations support services as assigned


Successful team members in this position must meet the following:

  • Excellent knowledge of GSuite, Microsoft Office Suite, as well as Microsoft Teams
  • Knowledge of task management system basics (such as Asana)
  • Ability to create and maintain spreadsheets and documents
  • Document and present work in a clear and concise manner
  • Strong attention to detail, with a high degree of accuracy and excellent organizational skills, both analytical and problem-solving
  • Must have the ability to multitask in a fast-paced and deadline-driven environment
  • Must be able to maintain professionalism and a positive service attitude at all times
  • Requires strong communication skills, both verbal and written
  • Must be self-directed and able to complete assignments with limited supervision.


EDUCATION AND EXPERIENCE:

  • Bachelors degree (a plus)
  • Minimum of 2 years related project coordination experience required
  • Experience in a global, multinational environment
  • Experience in B2B marketing and/or agencies preferred
  • Experience setting up projects according to Project Management Institute (PMI) standards (helpful)
  • Certificate in Project Management (CAPM or similar) (helpful)
  • Experience in B2B marketing and/or agencies preferred

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