Project Coordinator (Residential & Commercial Projects – Australia)

Looking for a role where your organisation, accuracy, and proactive approach make a real impact? We’re hiring a Project Support Assistant to help drive success across high-profile Australian projects.

The Opportunity at a Glance

We’re seeking a dependable and detail-oriented Project Support Assistant to join a fast-paced Australian commercial project management business. This is a full-time, remote role for Philippine-based candidates employed under a proper PH setup.

To be successful, you must have project management or coordination experience in the construction, engineering, or architectural space in Australia. You’ll provide operational and administrative support to project teams, ensuring timelines are met, documentation is accurate, and stakeholders remain informed.

How You’ll Make an Impact

• Provide day-to-day project and administrative support to project managers and teams


• Maintain and update project schedules, work plans, and deliverables to track progress


• Organise and manage contracts, permits, drawings, reports, and other project documents


• Coordinate meetings, prepare agendas, take minutes, and follow up on action items


• Develop and maintain spreadsheets and dashboards to monitor budgets, timelines, and performance metrics


• Support financial tracking, invoicing, and procurement processes, including vendor management and Xero accounts receivable


• Act as a key point of contact for stakeholders, preparing reports and updates as needed


• Identify opportunities for process improvement and develop SOPs to enhance efficiency

What We’re Looking For - You’re the Perfect Fit if You:

• Have proven experience in project coordination or administration in Australian construction, engineering, or architectural environments (non-negotiable)


• Are dependable, proactive, and thrive in a detail-focused role


• Have strong skills in Microsoft Excel, Google Sheets, and project management tools


• Communicate professionally and clearly with diverse stakeholders


• Are organised, adaptable, and able to work independently while meeting deadlines


• Have familiarity with project management workflows, documentation, and compliance requirements

What Sets You Apart - You’ll Shine Even Brighter With:

• Experience supporting financial tracking, procurement, or contract administration


• Background in creating customised reports and visual dashboards


• Exposure to Xero and vendor management processes


• A track record of implementing process improvements in fast-paced environments

Work Schedule & Employment Terms

• Full-Time | Monday to Friday | 6:00 AM - 3:00 PM PHT


• Remote role for Philippine-based candidates


• Proper Philippine employment setup (not freelance or project-based)

Perks & Benefits from Day 1

• Gross monthly rate: Php 60,000 - 70,000


• HMO with 1 free dependent


• Life insurance


• Paid leave credits


• Government-mandated benefits including 13th month pay


• Work-from-home equipment provided

How to Apply

To apply, please submit your application via our careers page: https://recruiterflow.com/staffstream/jobs/172
As part of your application, kindly include:

• A 1-2 minute video introduction sharing your background and why you’re a great fit for the role


• A link to your portfolio or project documentation samples, ideally showing experience in Australian construction, engineering, or architectural projects