Project Administrative Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomises the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

We are currently looking for an Administrative Assistant who will be responsible for performing a variety of administrative tasks, with a specific focus on procurement-related activities.

Other Service Accountabilities

• Coordinate with vendors to support project managers in processing requisitions and procurement needs
• Manage the shipping and receiving of project-related and office supplies
• Perform administrative errands, including the filing and organization of official receipts
• Liaise with other offices regarding cash advances, reimbursements, and expense claims
• Monitor inventory levels and identify purchasing requirements to ensure adequate stock
• Follow up with suppliers to confirm or update orders as necessary
• Handle travel arrangements, including visa processing, flight bookings, and hotel accommodations
• Provide general administrative support and assist with other tasks as needed
  
  
  

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Here's what you'll need

• Candidate must possess a Bachelor's Degree in Business/Office Administration or any related courses
• With at least 3-5 years experience in admin/office function
• Proficiency in MS Office Applications (Word, Excel, etc.)
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
  
  
  

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.   

Please note If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. #ASIAID #PHREC