Product and Inventory Specialist

About the Role

We have partnered with a premier wholesaler, specializing in exquisite artificial flowers, trees, home décor, furniture, and architectural lighting. As a Product and Inventory Specialist, you will support the products team in managing the end-to-end process for all items, ensuring agreed timelines and launch dates are met while working closely with various suppliers and internal teams.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie in having clarity and conviction in purpose.

What you'll be working on:

• Supporting the Products team in managing processes for all items, ensuring timelines and launch dates are met
• Liaising with suppliers on product requirements, samples, and pricing issues
• Creating and maintaining accurate product data in MYOB Advanced
• Raising claims with suppliers and ensuring adequate compensation is received
• Managing and tracking product samples
• Ensuring suppliers meet production timeline targets aligned with shipping ETDs
• Coordinating with business stakeholders to ensure the smooth flow of product and information
• Providing administrative support, including factory quotations and competitor price checks
• Raising, amending, and managing purchase orders
• Create, update, and maintain critical reports required for Product Team and wider business
• Assisting buyers with range review implementation and preparation
• Problem-solving product delivery and process issues
• Assisting with receiving, reviewing, and cataloguing new samples
• Actively participating in regular Product Team meetings
• Communicating critical product and supply updates to the wider business

What we're looking for:

• At least 2-5 years of overseas supplier liaison experience
• Experience in wholesale and/or retail industry is essential
• Experience in a Supply Chain Coordinator role or similar administration role within a buying/product team is preferred
• Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel)
• Confidence in reading and understanding budgets and margin calculations
• Strong administration skills with exceptional attention to detail
• Ability to coordinate tasks across departments to meet deadlines
• A customer-focused, professional approach with excellent planning, organizational, and time management skills
• Ability to build and maintain relationships with suppliers and key stakeholders

Job Type: Full-time, Day Shift

Onsite (Makati Office): 2nd Floor, Vicente Madrigal Building - 6793 Ayala Avenue, Makati City