Payroll Job Code Administrator

Primary Task

• Create, maintain, and manage job codes in the payroll system to support U.S. cost accounting and financial reporting needs.
• Under guidance from the manager, partner with local Finance and HR teams to align payroll data with organizational structures, payroll standards, and reporting needs.
• Assist in identifying and resolving payroll discrepancies, escalating issues as necessary.
• Prepare payroll-related reports and support internal and external inquiries as directed by the manager.
• Maintain detailed documentation of payroll
• processes, data validations, and control procedures.
• Contribute to process improvement initiatives, focusing on efficiency, accuracy, and automation in payroll operations.
• Work a flexible schedule, as needed, to align with U.S. payroll cycles and reporting deadlines.

As a key part of the HR share services team, you will:

• Support members of the hiring teams from start to finish, including recruiters, hiring managers, and operations staff.
•  Take ownership of day-to-day coordination while also being a strategic support partner to help the team operate more efficiently.
• Proactively identify risks, bottlenecks, and gaps, and take action to keep hiring processes smooth and compliant.
• Help implement and uphold shared recruiting standards, in collaboration with the Manager.
• Prioritize candidate experience, hiring team support, and team-wide success.

Qualifications

• 2+ years of experience in payroll operations, accounting support, or financial data management (U.S. payroll experience preferred).
• Degree in HR, Finance, Business Administration, or related field (or equivalent work experience).
• General understanding of construction payroll processes, data integrity practices, and job cost accounting principles.
• Familiarity with U.S. payroll regulations and compliance requirements (tax withholdings, labor rules) – a strong plus.
• Experience with payroll and accounting systems (Paylocity, ADP, Workday,
• Oracle, SAP, or similar).
• Strong attention to detail, analytical skills, and problem-solving abilities.
• Strong communication skills to collaborate effectively across global teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Prior experience supporting U.S. payroll operations from an offshore location.
• Advanced Excel skills (pivot tables, VLOOKUP, formulas).
• Knowledge of timekeeping systems and labor cost allocation methods.

Note:

• Must be willing to work on the graveyard shift
• Must be willing to work onsite for the first 2
• months (Tuesday-Friday onsite, Monday work from home) at 15 Poinsettia, E. Rodriguez Quezon City
• After 2 months, the set-up would be hybrid (2x a week onsite)

Offer

• Long-term/full-time position
• Competitive pay is at 42,000 gross + 13th Month pay
• Pay begins on day 1 of training
• Benefits, such as: Enjoy benefits valued at 324,000 pesos annually
• HMO Coverage: Medicard with ₱200,000 Maximum Benefit Limit, Private Room Plan plus one (1) approved dependent at  ₱100,000 Maximum Benefit Limit
• Loyalty Investment Fund: We set aside savings for you—withdraw after 5 years, with more perks at your 10th year.
• Pag-IBIG MP2 Savings Program:  Where the company will contribute monthly to your MP2 account! 
• Memorial Plan Coverage: St. Peter Memorial Plan granted after regularization
• Work-life balance benefit: 15 annual paid leaves for regular employees to rest, recharge, and enjoy personal time.
• Attendance and performance-based incentives: Get up to 142,000 pesos worth of performance-based incentives annually
• Perfect Attendance
• KPI Superstars
• Shoutout Incentive
• Referral Incentive
• QA Rockstar
• C3 Champions
• Client Obs Incentive
• Quarterly In-person Team-Buildings
• Annual Company Outing - A yearly team adventure to unwind and celebrate together
• Annual Year-End Party -  A fun-filled party capped with exciting grand raffle giveaways!
• Annual Performance Review - Performance-based reviews with opportunities for pay raises.
• Annual Sports Fest -  Show your team spirit and compete in fun games and tournaments!
• 13th-month pay -  Guaranteed additional month’s salary every year.
• Government-mandated benefits:
• SSS
• PhilHealth
• PAG-IBIG
• Career Advancement Opportunities