Paralegal Officer (Hybrid)
WHR Global Consulting
Date: 1 day ago
City: Taguig
Contract type: Full time
Position: Paralegal Officer
Reporting to: Supervisor / Senior Supervisor
Work Schedule: Tuesday–Saturday or Monday–Friday
Start time: 5:00 AM or 7:00 AM (48-hour compressed workweek)
Start Date: 1st or 2nd week of July
Job Summary
The Paralegal Officer is responsible for managing legal and Professional Employer Organization (PEO) compliance work across various U.S. states. This includes monitoring licensing requirements, coordinating with U.S. regulatory agencies, and handling legal documentation and reporting.
Key Responsibilities
Compliance & Legal Support
Handle application, renewal, and compliance tracking of PEO licenses across multiple U.S. states.
Conduct biannual reviews of state-specific licensing regulations.
Verify active licenses for new worksite locations.
Submit timely reports of new and terminated worksites to relevant U.S. state agencies.
Monitor changes in legislation or state reporting requirements and update internal processes accordingly.
Communication & Coordination
Professionally communicate with agencies including the IRS, Department of Labor, and over 30 state licensing bodies.
Liaise with internal teams and external stakeholders regarding legal documentation and compliance updates.
Documentation & Reporting
Organize, update, and maintain client information, legal reports, and related documents.
Generate monthly, quarterly, and biannual compliance reports.
Administrative & Project-Based Tasks
Attend project orientations and job-specific trainings as required.
Adhere to standard operating procedures and reporting protocols.
Support audit findings and NCAPAC (Non-Conformity, Corrective Action, Preventive Action, Concessions) compliance.
Perform other ad hoc duties assigned by the PEO or REI leadership.
Security & Compliance
Report machine/network issues or any data security incidents.
Maintain full compliance with internal policies (QMS, ISMS, EHS, EMS), data privacy regulations, and company ethics.
Qualifications
Education:
Bachelor’s degree in Legal Management, Business Administration, Paralegal Studies, Political Science, Mass Communication, Journalism, or any related field.
Experience & Skills
At least 1 year of relevant experience as a Paralegal or in a compliance-heavy legal/customer service role.
Strong analytical, comprehension, and reading skills.
Excellent verbal and written communication skills.
Proven ability to handle client cases and communicate with government agencies.
Proficiency in MS Office (Excel, Word, PowerPoint).
Able to work well under pressure and in a fast-paced environment.
Responsible, meticulous, and highly organized.
Capable of effective collaboration and multitasking.
Core Attributes
Demonstrates leadership potential and high ethical standards.
Strong sense of accountability and professionalism.
Commitment to the company’s values: Customer Focus, Excellence, Respect, Teamwork, Integrity, Commitment (CERTIC).
Reporting to: Supervisor / Senior Supervisor
Work Schedule: Tuesday–Saturday or Monday–Friday
Start time: 5:00 AM or 7:00 AM (48-hour compressed workweek)
Start Date: 1st or 2nd week of July
Job Summary
The Paralegal Officer is responsible for managing legal and Professional Employer Organization (PEO) compliance work across various U.S. states. This includes monitoring licensing requirements, coordinating with U.S. regulatory agencies, and handling legal documentation and reporting.
Key Responsibilities
Compliance & Legal Support
Handle application, renewal, and compliance tracking of PEO licenses across multiple U.S. states.
Conduct biannual reviews of state-specific licensing regulations.
Verify active licenses for new worksite locations.
Submit timely reports of new and terminated worksites to relevant U.S. state agencies.
Monitor changes in legislation or state reporting requirements and update internal processes accordingly.
Communication & Coordination
Professionally communicate with agencies including the IRS, Department of Labor, and over 30 state licensing bodies.
Liaise with internal teams and external stakeholders regarding legal documentation and compliance updates.
Documentation & Reporting
Organize, update, and maintain client information, legal reports, and related documents.
Generate monthly, quarterly, and biannual compliance reports.
Administrative & Project-Based Tasks
Attend project orientations and job-specific trainings as required.
Adhere to standard operating procedures and reporting protocols.
Support audit findings and NCAPAC (Non-Conformity, Corrective Action, Preventive Action, Concessions) compliance.
Perform other ad hoc duties assigned by the PEO or REI leadership.
Security & Compliance
Report machine/network issues or any data security incidents.
Maintain full compliance with internal policies (QMS, ISMS, EHS, EMS), data privacy regulations, and company ethics.
Qualifications
Education:
Bachelor’s degree in Legal Management, Business Administration, Paralegal Studies, Political Science, Mass Communication, Journalism, or any related field.
Experience & Skills
At least 1 year of relevant experience as a Paralegal or in a compliance-heavy legal/customer service role.
Strong analytical, comprehension, and reading skills.
Excellent verbal and written communication skills.
Proven ability to handle client cases and communicate with government agencies.
Proficiency in MS Office (Excel, Word, PowerPoint).
Able to work well under pressure and in a fast-paced environment.
Responsible, meticulous, and highly organized.
Capable of effective collaboration and multitasking.
Core Attributes
Demonstrates leadership potential and high ethical standards.
Strong sense of accountability and professionalism.
Commitment to the company’s values: Customer Focus, Excellence, Respect, Teamwork, Integrity, Commitment (CERTIC).
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Customer Solutions Officer (Singapore Citiphone)
Citi,
Taguig
22 hours ago
The Customer Solutions Officer role (Service Analyst 1) in CBPS is an entry-level position servicing off-shore clients of Citi . The overall objective of this role is to provides world class service excellence to Citi global clients by offering a remarkable phone and digital banking experience. They handle customer service-related concerns of Citi clients that may involve general service inquiries,...
Analyst HR Reward | Manila
BHP,
Taguig
1 day ago
About BHPAt BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability...
Communications Expert
Globe Telecom,
Taguig
3 days ago
At Globe, our goal is to create a wonderful world for our people, business, and nation. By uniting people of passion who believe they can make a difference, we are confident that we can achieve this goal.Job DescriptionWe are looking for a dedicated Communications Specialist to lead and execute impactful campaigns focused on cybersecurity and data privacy awareness. This role...
