Operations Administrator, Philippines
VinAudit.com Inc.
Date: 3 hours ago
City: Quezon City
Contract type: Full time
Remote

Position: Operations Administrator
Location: Remote (Philippines)
Job Type: Full-time
Work Schedule: 9:00 am- 5:00 pm (Pacific Standard Time)
Role Overview:
Were looking for an Operations Administrator to join our team. In this role, you'll play a key role in data acquisition, partner coordination, and ensuring operational workflows are completed without falling through the cracks. Your ability to follow up relentlessly, communicate clearly, and drive tasks to completion will make you a critical part of our execution team. This role is ideal for someone who thrives in a fast-paced environment, is highly adaptable, and enjoys wearing multiple hats across operations, data, and admin support.
Key Responsibilities:
AutoScale Ventures is a technology-driven company with 50+ team members across the Philippines, Pakistan, India, the U.S., China, and Canada. We operate a group of businesses spanning tech, data services, recruiting, and real estate, including:
Important Note: Only those who are shortlisted will be contacted. We look forward to meeting the right person for this role!
Location: Remote (Philippines)
Job Type: Full-time
Work Schedule: 9:00 am- 5:00 pm (Pacific Standard Time)
Role Overview:
Were looking for an Operations Administrator to join our team. In this role, you'll play a key role in data acquisition, partner coordination, and ensuring operational workflows are completed without falling through the cracks. Your ability to follow up relentlessly, communicate clearly, and drive tasks to completion will make you a critical part of our execution team. This role is ideal for someone who thrives in a fast-paced environment, is highly adaptable, and enjoys wearing multiple hats across operations, data, and admin support.
Key Responsibilities:
- Support the operations team with a variety of administrative and logistical tasks
- Own communications with clients, suppliers, partners, and external agencies follow up patiently and persistently until the job gets done
- Conduct web-based research and assist in data acquisition efforts
- Identifying, documenting, and organizing data sources across various platforms
- Keeping track of each source's status, accessibility, and reliability over time
- Performing consistent follow-ups to ensure timely updates or missing data retrieval
- Verifying and maintaining the accuracy, consistency, and completeness of acquired data
- Track down missing or incomplete information and ensure data quality is maintained
- Assist with customer support (tickets, emails, phone calls as needed)
- Organize and maintain documentation for recurring workflows and business processes
- Handle invoicing, billing, and financial record-keeping
- Help streamline and improve operational workflows over time
- Take ownership of delegated tasks and see them through to completion
- Take on additional responsibilities across departments as needed
- 3+ years in an administrative or operations role (preferably supporting North American or UK clients)
- Excellent communication skills and professional follow-up etiquette
- Naturally persistent, detail-focused, and outcome-driven
- Strong organizational and coordination skillsyoure the kind of person who follows up until the loose ends are tied
- Comfortable communicating with external stakeholders and navigating delays with patience and confidence
- Comfortable juggling multiple priorities and shifting between responsibilities as needed
- Technically savvy and comfortable learning new software quickly
- A strong eye for accuracy and quality, especially when working with data or documents
- Fully committed to the role (no other side jobs) and available to work during U.S. business hours
- Fully Remote Work: Work from anywhere with a reliable internet connection
- Healthcare Coverage: We provide health benefits for you and your family's well-being
- Leave Days, Vacation Time, and Paid Holidays: Recharge and take the time you need
- Equipment Funds: Get support to set up or upgrade your home office
- Profit Sharing Monthly and annual bonuses tied to company performance
- Long-Term Employment: We value team members who grow with us
- Collaborative Team Culture Work with a supportive and globally distributed team
AutoScale Ventures is a technology-driven company with 50+ team members across the Philippines, Pakistan, India, the U.S., China, and Canada. We operate a group of businesses spanning tech, data services, recruiting, and real estate, including:
- VinAudit- Vehicle history and market data provider
- Proxy Services- High-speed private proxy solutions
- EliteWork- Remote workforce platform and SaaS productivity tool
- Voliplex- Long-term U.S. real estate investment firm
Important Note: Only those who are shortlisted will be contacted. We look forward to meeting the right person for this role!
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Marketing Associate
UTAK,
Quezon City
19 hours ago
Develop and execute data-driven marketing strategies for high-quality lead generationUnderstand business owner perspectives to craft compelling messagesIdeate and create engaging monthly social media content, videos, and persuasive copies to maintain a strong online presence across platformsImplement SEO best practices to enhance online visibilityIdentify and target relevant audiences to optimize lead generationBuild and expand page audiences and followersOptimize marketing budgets for...

AML Enhanced Due Diligence Analyst
Manulife,
Quezon City
1 day ago
We’re looking for an AML Enhanced Due Diligence Analyst to join our Integrated Compliance Services team at MBPS. In this role, you are responsible in conducting enhanced due diligence investigations consistent with the Company AML policy and EDD procedures. Prepare and complete the EDD template for business unit review, including accurate narratives that will help the business make risk-based decisions...

Accounting Specialist - Payables
A Hotels and Resorts International,
Quezon City
2 days ago
We are looking for a detail-oriented and reliable Accounts Payable Specialist to join our Finance team. This role is responsible for ensuring the accurate and timely processing of vendor invoices, employee reimbursements, and other payables in compliance with internal company policies and industry standards.Duties And Responsibilities Receive, review, and verify invoices and payment requests for accuracy, approvals, and compliance with...
