Office Admin & Contracting

Job Category: Administration

Job Location: Angeles/Mabalacat, Pampanga

Would you like to become part of a US-based business where your expertise as an Office Admin & Contracting will be fully utilized? This job is perfect for you! Why you will love working with this Client? Our client offers high quality and one of the best LED lighting systems across United States. They have started building their team here in the Philippines and they have a perfect opportunity for an experienced professional like you to join their growing team! Location / Shift Angeles/Mabalacat Office, Night Shift NOTE: You must be willing to work in the office in the above office location to apply for this position Job Description The Office Admin & Contracting we are looking for will be responsible for answering the phone as required — you must answer the phone promptly in a polite and friendly manner. You will also have to join Daily Huddle with the team amd provide updates on work completed the previous day. Key responsibilities: QuickBooksOnline / Contracts:

• QuickBooks
• - Type Purchase Orders, enter Vendor Bills and draft Subcontract Agreements
• Accounts Receivable / Customer Invoicing: assist with following up unpaid debtors
• Inventory Management & Product Ordering:
• - Initiate new orders for material supplies when stock take is low as per Warehouse
• Process Vendor Bills
• - Open and Manage credit accounts with vendors
• - Vendor negotiating - combine orders and request better discounts
• - Enter Vendor Invoices into QB and match to Vision Line Purchase Orders
• Process Rebates: fill in rebate applications, gathering all relevant information from the clients including utility bills and W9 forms, also filing necessary rebate documents online.
• Other Administrative Tasks: Ensure current insurance certificates for vendors are on file, and obtain/submit township permits for projects; also phone answering as required
  

Office Administration Assistance

• Check incoming emails and respond where possible.
• Prepare/edit proposals, Spec Sheets, Agreements and Energy Analysis excel spreadsheets.
• Review all work and self-edit before sending, being detail oriented in your data entry phase.
• Proposals to be typed efficiently and accurately.
• Prompt and courteous follow-up of prospective clients to ensure receipt of LED Lighting proposals sent out with personal phone call and/or emails; also establish standard emails.
• Manage Sales Tax exempt certificate distribution to appropriate parties
  
  

Qualifications

• Ongoing development of your skillset in appropriate CRM software and maintain systems in conjunction with such as PipeDrive, Smartsheet, QuickBooks Online, Office 365, Google Sheets & Forms, Excel, LinkedIn and RingCentral as required. Systems are iterative and may evolve and change to suit current needs
  
  

Why join optiBPO? optiBPO is an exciting workplace where you will be surrounded by smart, talented, and motivated professionals that supports clients across Australia, New Zealand, United States, Canada, United Kingdom, and Europe. optiBPO helps clients in planning, building, and managing dedicated offshoring teams in the Philippines. Enjoy great perks and benefits such as in-house medical team and HMO coverage. We maintain a healthy workplace that promotes collaboration, creativity, and teamwork. It is important for us to help you advance your career by elevating growth strategies and learning opportunities throughout your career journey with us. More Jobs Available